City of Peoria - File #: 23-245

• File #: 23-245
• Version: 1
• Name: DOWNTOWN WAYFINDING SIGNS PROJECT
• Type: Ordinance
• Status: Adopted
• File created: 6/12/2023
• In control: City Council
• On agenda: 6/27/2023
• Final action: 6/27/2023
• Title: Communication from the City Manager and Director of Public Works with a Request for the Following: (Council Districts 1 & 2) A. APPROVE a CONTRACT with COLOR-AD, INC., for the DOWNTOWN WAYFINDING SIGNS PROJECT, in the Amount of $620,603.00, with an Additional Authorization of $62,397.00 (10%) for Contingencies, for a Total Amount of $683,000.00; and, B. ADOPT an ORDINANCE Amending the City of Peoria 2022-2023 BIENNIAL BUDGET to Allocate $150,000.00 from Capital Funds for the DOWNTOWN WAYFINDING SIGNS PROJECT. (Requires 2/3 Vote of Council Members Voting - No Less Than 6 Votes)

Date	Ver.	Action By	Action	Result
6/27/2023	1	City Council	approved	Pass
6/27/2023	1	City Council	adopted	Pass

ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request for the Following: (Council Districts 1 & 2)

A. APPROVE a CONTRACT with COLOR-AD, INC., for the DOWNTOWN WAYFINDING SIGNS PROJECT, in the Amount of $620,603.00, with an Additional Authorization of $62,397.00 (10%) for Contingencies, for a Total Amount of $683,000.00; and,

B. ADOPT an ORDINANCE Amending the City of Peoria 2022-2023 BIENNIAL BUDGET to Allocate $150,000.00 from Capital Funds for the DOWNTOWN WAYFINDING SIGNS PROJECT. (Requires 2/3 Vote of Council Members Voting - No Less Than 6 Votes)

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BACKGROUND: In 2018, the Tri-County Regional Planning Commission funded a Special Transportation Planning project for a Downtown Wayfinding Project. Corbin Design was selected as the consultant to develop the plan. The City approved a professional services agreement with Corbin Design (22-137). Corbin completed the design and created a request for proposals (RFP).

The project was advertised via an RFP on May 11, 2023, in the Peoria Journal Star, on the City's website, and through BidNet. The submittals were received on June 1, 2023, electronically via BidNet as well as sign samples and hard copies of the submittals and were sent to Corbin Design for review. The selection was based on the best submission toward a most-qualified vendor established by the RFP.

Please note the attachments for further details.

Submittals were received by the following vendors:

1. Color-Ad, Inc
2. Latitude Signage and Design
3. Image Manufacturing Group
4. Roadsafe Traffic System
5. Ace Sign Company
6. Archtype

Noting the information above, City staff reviewed the submittals and the evaluations, as well as the overall project cost and the MWBE/Local Goals. Accordingly, staff recommends Color-Ad, Inc. for this project. Color-Ad, Inc is a women-owned business. Upon Council approval, this project can begin with fabrication starting early July and the signs will be installe...