ACTION REQUESTED:
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Communication from the City Manager and Director of Public Works with a Request to APPROVE the CONTRACTS for the 2020 FACILITIES, BOULEVARDS & RIGHTS-OF-WAY MOWING PROGRAM (Bid #09-20) and Award the Contracts, in the Total Amount not to Exceed $36,640.00 as follows: (All Council Districts)
A. Common Ground, in an Amount Not to Exceed $7,128.00;
B. JIMAX, in an Amount Not to Exceed $5,069.00;
C. Classy Grass, in an Amount Not to Exceed $11,048.50;
D. Walton Services, Inc., in an Amount Not to Exceed $13,394.50.
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BACKGROUND:
Note: The following represents reductions of previous service levels, resultant of the effects of COVID-19 on Department operational capabilities and its associated budget.
A Request for Proposals (RFP) was created in 2020 by Public Works staff for the mowing of public properties at City facilities, in boulevards and public rights-of-way. An RFP format was used so that the City could get the best combination of price and businesses qualified to complete the work per City specifications. From past practice, City staff determined that most of these mowing operations are too small to complete the City’s entire mowing contract and still service their regular customers. Therefore, in order to allow smaller Contractors to bid, and to get the best prices, this mowing contract was divided into six (6) routes totaling approximately 78 acres.
Four (4) Contractors were selected to mow the six (6) routes based on the following five (5) criteria: Project Cost, Project Approach, Experience, Non-Profit Organization and WBE/MBE Qualifications as noted below.
|
Contractor |
Not to exceed |
Route # |
Notes |
|
Common Ground |
$7,128.00 |
1, 4 |
Non-Profit |
|
JIMAX |
$5,069.00 |
2, 6 |
60% minority/disabled Veterans workforce |
|
Classy Grass, Inc. |
$11,048.50 |
3 |
20% minority/disabled Veterans workforce |
|
Walton Service, Inc. |
$13,394.50 |
5 |
0% |
|
TOTAL |
$36,640.00 |
|
|
It is estimated that each route will be mowed a maximum of eighteen (18) times this season. In the event of a wet-weather season, assigned locations may need to be mowed additional times. If the wet-weather protocol is implemented, a 10% contingency has been included.
FINANCIAL IMPACT: This project will be paid from Public Works Ground Services Account #801-3023-503-604.
NEIGHBORHOOD CONCERNS: Keeping public property mowed improves quality of life for the entire community. Tall grass and weeds are a blighting influence on neighborhoods and can cause health concerns.
IMPACT IF APPROVED: Public properties will be mowed on a consistent basis. Blight from tall grass and weeds on City-owned properties will be avoided.
IMPACT IF DENIED: Public properties will not be mowed on a consistent basis. The City’s appearance will suffer, and neighborhood blight will increase.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER:
Common Ground has current EEO #03590-210331
JIMAX has current EEO #03104-210331
Classy Grass, Inc. has current EEO #02288-200630
Walton Service, Inc. has current EEO #03281-200630
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Grow Peoria
3. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Reinvest in neighborhoods.
2. Grow employers and jobs.
3. Support sustainability.
DEPARTMENT: Public Works