ACTION REQUESTED:
Title
Communication from the City Manager and Chief Information Officer with a Request to Approve the PURCHASE of HEWLETT PACKARD Network Equipment from ABUNDANT INDUSTRIES, CENTRICS IT, NOVANIS, AND SYSTEM SOURCE According to the Line Item Responses in BID #04-14, in the Amount of $89,036.00, as Part of the Information Systems Network Infrastructure Upgrade Project.
Body
BACKGROUND: The City of Peoria's computer network infrastructure has remained unchanged for years; unfortunately it has not kept up with the pace of technology improvements. As a result any additions to the network are placing an increased burden on the aging equipment. A significant portion of FY 2014 Information Systems CIP budget has been allocated to upgrading the computer network infrastructure in order to better position it for the next 5 years. This is the first in a series of purchases to begin the computer network infrastructure upgrade process.
The purchased equipment will be installed in City Hall, Public Works Facility, Fire Central and Police Headquarters. When installed this equipment will provide at least a tenfold increase in network access speed and be field upgradeable for future growth.
Staff is recommending additional purchases of equipment to be kept as a backup. The backup parts will be used for immediate replacement of any broken equipment in order to minimize downtime. Without this backup equipment a failure could result in an extended period of lost connectivity to a building while the failing part is repaired. If Council chooses not to approve the backup equipment then this request can modified to allow only $64,565 worth of equipment to be purchased.
Line |
Winning Bidder |
Qty Needed |
Bid |
Final Cost |
1 - J9532A |
Novanis |
2 |
$8,835.00 |
$17,670.00 |
2 - J9538A |
Centrics IT |
4 |
$1,745.00 |
$ 6,980.00 |
3 - J9533A |
Abundant |
2 |
$4,425.00 |
$ 8,850.00 |
4 - J9574A |
System Source |
8 |
$4,195.00 |
$33,560.00 |
5 - J9534A |
Abundant |
9 |
$1,170.00 |
$10,530.00 |
6 - J9151A |
Abundant |
6 |
$ 640.00 |
$ 3,840.00 |
7 - J9150A |
Abundant |
12 |
$ 398.00 |
$ 4,776.00 |
8 - J9537A |
Centrics IT |
2 |
$1,415.00 |
$ 2,830.00 |
|
|
|
|
$89,036.00 |
FINANCIAL IMPACT: Funding has been included in the CIP Budget, Account# 401-8401-551.53-04, Project CB1451
NEIGHBORHOOD CONCERNS: N/A
IMPACT IF APPROVED: The City of Peoria computer network infrastructure upgrade will begin to be implemented as presented in the Information Systems Strategic Plan 2014.
IMPACT IF DENIED: Plans to adopt network technologies that have become mainstream in the industry will not be implemented due to limitations of existing infrastructure
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: ABUNDANT INDUSTRIES(03270-150331), CENTRICS IT(03272-150331), NOVANIS (02930-140630), AND SYSTEM SOURCE(03271-150331)
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL'S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Have an efficient government.
DEPARTMENT: Information Systems