ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to APPROVE and Authorize the Following MASTER SERVICES AGREEMENTS for 2023-2025 PROFESSIONAL ENGINEERING SERVICES for VARIOUS ENGINEERING SERVICES:
A. AGREEMENT with AKRF, INC., in an Amount Not to Exceed $750,000.00;
B. AGREEMENT with BAXTER AND WOODMAN CONSULTING ENGINEERS, in an Amount Not to Exceed $750,000.00;
C. AGREEMENT with CRAWFORD, MURPHY & TILLY, in an Amount Not to Exceed $4,000,000.00;
D. AGREEMENT with DEWBERRY ENGINEERS, INC, in an Amount Not to Exceed $2,000,000.00;
E. AGREEMENT with FARNSWORTH GROUP, INC., in an Amount Not to Exceed $2,500,000.00;
F. AGREEMENT with FOTH INFRASTRUCTURE & ENVIRONMENT, LLC, in an Amount Not to Exceed $2,500,000.00;
G. AGREEMENT with HANSON PROFESSIONAL SERVICES, INC, in an Amount Not to Exceed $4,000,000.00;
H. AGREEMENT with HENNEMAN ENGINEERING, INC., in an Amount Not to Exceed $750,000.00;
I. AGREEMENT with HERMANN & ASSOCIATES, LLC, in an Amount Not to Exceed $750,000.00;
J. AGREEMENT with HR GREEN, INC., in an Amount Not to Exceed $2,500,000.00;
K. AGREEMENT with HUTCHISON ENGINEERING, INC., in an Amount Not to Exceed $3,250,000.00;
L. AGREEMENT with INFRASTRUCTURE ENGINEERING, INC., in an Amount Not to Exceed $1,000,000.00;
M. AGREEMENT with MAURER-STUTZ, INC., in an Amount Not to Exceed $4,000,000.00;
N. AGREEMENT with MIDWEST ENGINEERING ASSOCIATES, INC., in an Amount Not to Exceed $2,000,000.00;
O. AGREEMENT with MILLENNIA PROFESSIONAL SERVICES OF ILLINOIS, LTD, in an Amount Not to Exceed $4,000,000.00;
P. AGREEMENT with PRAIRIE ENGINEERS, in an Amount Not to Exceed $750,000.00;
Q. AGREEMENT with RESOURCE ENVIROMENTAL SOLUTIONS, LLC, in an Amount Not to Exceed $750,000.00;
R. AGREEMENT with SYMBIONT SCIENCE, ENGINEERING AND CONSTRUCTION, INC., in an Amount Not to Exceed $2,750,000.00;
S. AGREEMENT with TERRA ENGINEERING, LTD., in an Amount Not to Exceed $4,000,000.00;
T. AGREEMENT with THOUVENOT, WADE & MOERCHEN, INC. (TWM), in an Amount Not to Exceed $1,000,000.00; and
U. AGREEMENT with WOOD ENVIRONMENT & INFRASTRUCTURE SOLUTIONS, INC., in an Amount Not to Exceed $1,000,000.00.
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BACKGROUND: On December 11, 2018, Council approved the 2019-2021 Master Service Agreements (MSA) with a total of nineteen (19) firms under Item 18-369 for Professional Engineering Services. The 2018 MSA expires on December 31, 2022. This new round of Master Services Agreements will fulfill the need for professional services through the years 2023, 2024, and 2025.
The current Request for Statements of Qualifications (RFQ) for Various Engineering Services was advertised in the Peoria Journal Star on July 19 and 20 and posted on the City’s website.
The professional engineering services requested under the RFQ include Phases 1 and 2 Engineering, Phase 3 Engineering, other technical services, and embedded employees. Work orders under a blanket MSA will be issued for individual projects and will be negotiated and authorized by the City Engineer on an as-needed basis.
Submittals were accepted on August 9, 2022, at 10:00 a.m. with twenty-eight (28) firms submitting. Two submittals were received after the deadline and were rejected. The selection team included Deputy Public Works Director/City Engineer Andrea Klopfenstein, Assistant City Engineer Paola Mendez-Silvagnoli, and Peoria County Engineer Amy Mclaren.
The selection criteria included experience of the team, experience of the individuals assigned to the project, flexible staffing levels, project approach, quality of previous projects, ability to meet schedule and budget, public outreach/ involvement, communication plan, innovation ideas or experience, ideas or experience with green infrastructure, ability to staff the project locally, quality of the proposal, labor rates and reimbursable rates.
The Community Investment Plan was consulted to determine the amount of total engineering services needed for the next three years. The 2023-2025 Community Investment Plan identifies approximately $149 million in infrastructure investment over the next three years. Thirty percent (15% design engineering and 15% construction engineering) of the $149 million would be approximately $45 million for engineering fees. Staff recommends entering into agreements for a maximum value of $45 million for master services, which will allow staff to enter into work orders and implement the Community Investment Plan efficiently.
These MSA’s are not a guarantee of work but allow staff to enter into work orders up to the maximum amount for each selected firm. If additional funds are needed for a work order, staff will come back to Council for approval.
Minority Business Enterprise (MBE) firms account for 11.1% of the recommended master service agreement dollar value and 13.9% are recommended with Women Business Enterprise (WBE) firms. MBE firms include Millennia and Infrastructure Engineering. WBE firms include TERRA, Prairie, Hermann, and Henneman.
FINANCIAL IMPACT: Funding for the Work Orders under the Master Service Agreements will come from Community Investment Program funds or operating funds depending on the work to be completed.
NEIGHBORHOOD CONCERNS: These contracts will enable the City to continue to be responsive to citizen concerns.
IMPACT IF APPROVED: Staff will enter into engineering agreements and will issue work orders for design, construction, other technical engineering services, and embedded employees as needed.
IMPACT IF DENIED: Due to staffing levels, the City is unable to complete engineering work in-house. If consultants are not used to support the engineering staff, then most projects will not be able to be completed.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: AKRF Inc. #03748-231231; Baxter and Woodman # 03749-231231, Crawford, Murphy & Tilly #01746-230331; Dewberry Engineers #03441-221231; Farnsworth Group #00428-230930; Foth #00019-230331; Hanson Professional Services #00320-230331; Henneman Engineering, Inc. #03742-230930, Hermann & Assoc. #02723-231231; HR Green #03727-230630, Hutchison Engineering #03131-230331; Infrastructure Engineering #02956-230930; Maurer-Stutz Inc. #00261-230331; Midwest Engineering #03112-230331; Millennia Professional Services #02363-230331; Prairie Engineers #03211-230331; Symbiont Science, Engineering And Construction, Inc. #03506-230930; TERRA Engineering #02747-230930; TWM #03679-231231 and Wood Environment & Infrastructure Solutions, Inc. #01964-230331.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Grow Peoria
3. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Have an efficient government.
2. Invest in our infrastructure and transportation.
3. Support sustainability.
DEPARTMENT: Public Works