ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request for the Following:
A. ADOPT an ORDINANCE AMENDING the City of Peoria 2016/2017 BIENNIAL BUDGET Relating to the CAPITAL FUND BUDGET for Fiscal Year 2016 for Certain WATER MAIN REPLACEMENT Relating to the UNIVERSITY STREET PROJECT (FORREST HILL AVENUE TO WAR MEMORIAL DRIVE), in the Amount of $335,418.00, and for the Corresponding Reimbursement from Illinois American Water Company.
B. APPROVE an AGREEMENT with ILLINOIS AMERICAN WATER COMPANY for Reimbursement to the City of Peoria, in an Amount Not-to-Exceed $335,418.00, for Certain WATER MAIN REPLACEMENT Work Being Performed by the City’s Contractor, Illinois Civil Contractors, Inc. for Improvements to the UNIVERSITY STREET PROJECT (FORREST HILL AVENUE TO WAR MEMORIAL DRIVE).
C. APPROVE a MOTOR FUEL TAX RESOLUTION, in the Amount of $2,478,728.36, for Construction Contract and Engineering Services for the UNIVERSITY STREET PROJECT (FORREST HILL AVENUE TO WAR MEMORIAL DRIVE).
D. ACCEPT the LOW BID of ILLINOIS CIVIL CONTRACTORS, INC., in the Amount of $2,345,532.42, and Award the CONSTRUCTION CONTRACT with an Additional Authorization of $234,553.24 for Contingencies, for a Total Award of $2,580,085.66 for the UNIVERSITY STREET IMPROVEMENT PROJECT (FORREST HILL AVENUE TO WAR MEMORIAL DRIVE). (Council District 2)
Body
BACKGROUND:
Re: Paragraphs A. & B.): Over the years, several breaks have occurred in the water main under University Street, between War Memorial Drive and Merle Lane. The City has planned to mill and overlay this segment of University Street to create a uniform and smooth driving surface, as well as improve pedestrian walkability, make storm drainage systems more sustainable, and upgrade lighting.
The City notified Illinois American Water Company (IAWC) that the roadway would be improved during 2016. IAWC has agreed to participate by replacing the problematic water main at this location and covering the reconstruction costs of the segment. The attached agreement provides for reimbursement to the City of approximately $304,925.45, along with an additional 10% for construction contingencies, for a total amount of $335,418.00.
C.) The attached MFT Resolution will cover payment for the City’s portion of the Construction, the City’s portion of Phase III (Construction) Engineering, and City staff project administration services. This first MFT Resolution is for $2,478,728.36. A supplemental MFT Resolution may be necessary, and will accompany the overlay contract for this portion of University when it comes before Council for approval.
D.) In 2011, the Public Works Engineering Division began analyzing the arterial roadway network for road conditions throughout the City. Pavement conditions were analyzed and roads needing an overlay or reconstruction were placed into the Community Investment Plan requests. University Street was the first roadway scheduled for an overlay. The City of Peoria’s ADA Transition Plan and federal ADA guidelines require that new curb, gutter and sidewalk be installed in conjunction with the overlay project. The first section of the University project was from Marlene to War Memorial, and was completed in 2013. The second phase reconstructed University Street between Nebraska Avenue and Forrest Hill Avenue in 2015. This final segment to be reconstructed lies in the heart of University’s commercial corridor, between Forrest Hill Avenue and War Memorial Drive.
The project includes the addition of a complete network of 6-foot wide sidewalks on both sides of the street and additional lighting for better pedestrian visibility on University Street. This section utilizes a similar storm sewer design on University Street, south of Forrest Hill Avenue that will promote infiltration of surface water runoff into the ground. This contract includes new curb and gutter, storm sewer, landscaping, lighting, sidewalk and driveway work. The asphalt overlay portion of this project will be let later this summer and brought back to Council for award.
The project design was approved by IDOT and the bid letting was advertised on May 19 and 20, 2016. Bids were opened on June 2, 2016 with two bids received, as follow:
Contractor Total Bid
Illinois Civil Contractors, Inc. $2,345.532.42
United Contractors Midwest (RA Cullinan) $2,462,816.61
Engineer’s base estimate: $2,546,829.75
The MFT Resolution covers the City’s portion of the bid, with additional for contingency and Phase 3 Construction Engineering. IAWC will reimburse the City to cover IAWC related costs.
Illinois Civil Contractors, Inc. (ICCI) is a local business that has successfully performed work for the City many times in the past.
The Good Faith Efforts documentation submitted by ICCI has been reviewed and approved by the E.O. Manager. The company will be awarding subcontracts for electrical supply, trucking, construction layout, and materials testing/Quality Control to MBEs totaling 8.7%. The company will also award additional subcontracts for landscaping and traffic control to WBEs equaling 2.6% of the total bid amount.
Farnsworth Group will be performing Construction Engineering services through their Engineering Master Services Agreement with the City, which Council approved on April 12, 2016.
FINANCIAL IMPACT: Funding will come from State Motor Fuel Tax (Project M12360) and the IL American Water Company Reimbursement.
BUDGET PROJECT EXPENDITURES
M12360 $2,478,728.36 *Engineering Phase I&II (CMT): $ 0
IAWC Reimbursement $ 335,418.00 Engineering Phase III (Farnsworth): $ 204,060.70
Construction (ICCI): $2,580,085.66
Staff: $ 30,000.00
TOTAL $2,814,146.36 TOTAL: $2,814,146.36
*Previous phases of the University Street project accounted for the Phase 1 & 2 Engineering through the Forrest Hill Avenue to War Memorial Drive segment.
NEIGHBORHOOD CONCERNS: Staff has conducted two Public meetings to solicit infrastructure enhancement direction. Staff will maintain constant communication with the residents, businesses and stakeholders as the project’s construction progresses.
IMPACT IF APPROVED: Staff will move forward with issuing construction contracts to implement the 2016-17 Community Investment Plan’s Arterial Overlay project.
IMPACT IF DENIED: Staff will not proceed with issuing a construction contract and will need additional direction from Council.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Illinois Civil Contractors, Inc. has current EEO Certification Number 02533-170331.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Grow Peoria: Businesses, Jobs, and Population
3. Attractive Neighborhoods with Character: Safe and Livable
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Support sustainability.
3. Reinvest in neighborhoods.
DEPARTMENT: Public Works