ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to APPROVE and for Authorization to Enter into an AGREEMENT with ADS LLC, in an Amount Not to Exceed $3,000,000.00, for Combined Sewer Overflow (CSO) Flow Monitoring Services.
Body
On December 15, 2020, the City Council approved a Consent Decree (CD) with the United States Environmental Protection Agency (USEPA) and the Illinois Environmental Protection Agency (IEPA) to remediate Combined Sewer Overflows (CSOs) (ref. item 20-303).
The City of Peoria requires flow monitoring services to monitor flows in the City’s combined sewer system as part of its CSO control program. Over the next 18 years, the City will be designing and constructing CSO remedial measures to reduce CSOs and maintain compliance with its CSO CD. Flow monitoring and rainfall data are required for the design and post-construction performance evaluation of CSO control projects, CSO outfall volume reporting, CSO CD interim milestone reporting, and maintaining the City’s hydrologic and hydraulic (H&H) model.
The Request for Qualifications (RFQ) for Flow Monitoring Services was advertised in the Peoria Journal Star and posted on the City website. This selection will fulfill the need for combined sewer flow monitoring services for the rest of 2022 and continue throughout December 31, 2027. A work order will be used to authorize the flow monitoring effort each year. The annual work order will have a not to exceed budget. The not to exceed budget for the 2022 work order is $320,356.00
Public Works received submittals on March 31, 2022, at 11 AM with three (3) firms submitting; ADS LLC, RJN Group, Inc., and Utility Systems, Science & Software, Inc.
The selection criteria included technical approach, firm experience, specialized expertise, staff capabilities, workload capacity and other (EEO and location of offices). ADS LLC was determined to be the most qualified firm.
The City will use the IEPA State Revolving Fund loan program to fund the project (ref item 21-134). This funding will provide lower interest rates on borrowing than issuing bonds.
FINANCIAL IMPACT: This project is funded in the Consent Decree Combined Sewer Overflow Reduction (W2202) in the CIP budget using the State revolving funds.
NEIGHBORHOOD CONCERNS: Flow monitoring is a key component in the compliance reporting, design, and performance evaluation of the Consent Decree required CSO control program projects that will improve our neighborhoods with the addition of green infrastructure. The CSO control program will also reduce the number of CSOs to the Illinois River.
IMPACT IF APPROVED: The City will make progress toward meeting the Consent Decree requirements for reducing the number and volume of CSOs and staying on schedule for implementing the CSO control program.
IMPACT IF DENIED: The City will not meet the Consent Decree requirements.
ALTERNATIVES: N/A
EEO CERTIFICATION: ADS LLC’s EEO certification number is 03735-230630.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Reinvest in neighborhoods.
3. Support Sustainability
DEPARTMENT: Public Works