ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to Approve the Selection Process and Authorization for Staff to Enter into an ENGINEERING AGREEMENT with TERRA ENGINEERING LTD, in an Amount Not to Exceed $15,000.00, for Engineering Services for the Preliminary Design and 319 Grant Application for the GREEN PARKING LOTS PROJECT. [District 2]
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BACKGROUND: A Request for Statements of Interest and Qualifications for the proposed project was advertised in the Peoria Journal Star and on the City of Peoria Website. Services include preliminary design and submission of the project to the Illinois Environmental Protection Agency's 319 Grant Program. The RFQ document is attached, which requested Statements of Interest and Qualifications from professional service firms to assist the City by completing the preliminary design of the parking lots and alleys located north of the alley north of Main Street between North University Street and North Underhill Street that maximize parking and incorporate innovative storm water management and green infrastructure features. The approved Consultant will also prepare and submit all necessary documents to the IEPA for the Non-point Source Pollution (319) grant and prepare a report describing other potential funding sources. The goal of this project is to obtain funding to construct the green infrastructure improvements in the parking lots and alleys referenced.
Submittals were accepted on August 28, 2014 at 2:00 PM with nine (9) teams submitting. The selection team included Traffic Engineer Nick Stoffer, Senior Urban Planner Shannon Techie, Civil Engineer Stephen Letsky and Civil Engineer Andrea Klopfenstein.
The selection criteria included project approach, innovation and creativity, public involvement/ stakeholder communication, quality of previous projects, experience with storm water best management practices and green infrastructure, grant writing experience, experience of the team, experience of the individuals assigned to the project, ability to meet schedule and budget, commitment to EEO goals, ability to staff the project locally, quality of the proposal, labor rates and reimbursable rates.
The summary matrix is attached. The selection team met to discuss the results and, after deliberation, recommended TERRA Engineering LTD be selected. TERRA is a certified WBE with the City of Peoria.
FINANCIAL IMPACT: Funding for the project will come from the District 2 Council Member's funds.
NEIGHBORHOOD CONCERNS: Local businesses and community members have approached the City about utilizing this parking lot, not only as a parking lot, but also to create a community feature utilizing green/sustainable design. Stakeholder input will be used as part of this project to create the preliminary design. Construction of these parking lots could be uses as a pilot project for future City and private development to demonstrate green best management practices (BMPs).
IMPACT IF APPROVED: The City will pursue preliminary design and a 319 grant. If a grant is awarded, construction of the project could proceed.
IMPACT IF DENIED: The preliminary design and grant application will not be submitted and the project will not proceed.
ALTERNATIVES: Not applicable. Currently there are not resources to prepare the preliminary design and grant application by City staff.
EEO CERTIFICATION NUMBER: TERRA has current EEO Cert. #02347-150630.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL'S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Attractive Neighborhoods with Character: Safe and Livable
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Reinvest in neighborhoods.
3. Support sustainability.
DEPARTMENT: Public Works