ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request for the Following: (All Council Districts)
A. APPROVE a CONTRACT with JIMAX LANDSCAPE, LLC., for the Tree and Stump Removal by Size/Tree Trimming by Hourly Rates to December 31, 2023, in an Amount Not to Exceed $70,000.00; and
B. APPROVE a CONTRACT with JIMAX LANDSCAPE, LLC., for the Emergency Tree and Stump Removal By Size/Tree Trimming by Hourly Rates to December 31, 2023, in an Amount Not to Exceed $30,000.00.
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BACKGROUND: A Request for Proposals (RFP) was created by Public Works staff for the removal of trees and tree stumps on public properties throughout the City of Peoria. An RFP format was used so the City could get the best combination of price and businesses qualified to complete the work per City specifications.
Tree/Stump Removal by Size to remove trees that come to the attention of City staff by personal survey or citizen identification. Often, these trees that are damaged by a storm can be removed promptly by JIMAX. The Tree and Stump Removal By Size/Tree Trimming are for tree pruning and limb and brush removals where traffic control devices are obstructed. Additionally, they may have grown too close to private property or been damaged by wind or storms. (Reference Item No. 19-107, 21-083).
The Emergency Tree and Stump Removal By Size/Tree Trimming by Hourly Rates to remove downed trees or limbs on an emergency basis. Typically, this work is due to damage caused by a storm or high winds and it cannot wait to be scheduled during normal working hours. JIMAX must respond within two (2) hours of being notified. Stump Removal is to remove stumps, including backfill and cleanup.
This Contractor continues to successfully meet work performance standards for the City of Peoria.
The contract will have an initial term of one (1) year with three (3) additional one (1) year renewal options as agreed upon by both parties.
FINANCIAL IMPACT: Funding for these expenditures is provided in the 2023 Operating Budget Account for the Public Works Forestry Service 8013023-503602
NEIGHBORHOOD CONCERNS: Removing unsafe trees from the public right-of-way is important.
IMPACT IF APPROVED: Hazardous trees can be removed promptly and no longer pose a threat to citizens or property.
IMPACT IF DENIED: Hazardous trees on the public right-of-way could cause damage to citizens and property. Public agencies have been held liable for damage caused by trees that the agency recognized were hazardous and did not remove. The Public Works Department does not have the equipment to remove the larger trees.
ALTERNATIVES: As directed by City Council.
EEO CERTIFICATION NUMBER: #03104-220331
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Safe Peoria
3. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Have an efficient government.
2. Reinvest in neighborhoods.
3. Keep taxes and fees competitive.
DEPARTMENT: Public Works