ACTION REQUESTED:
Title
Communication from the City Manager and the Community Development Director with a Request to APPROVE a Two-Year CONTRACT with an Option for Two One-Year Extensions with C LINDSEY SEALCOATING to provide BOARD UP SERVICES.
Body
BACKGROUND: Distressed, damaged, and vacant properties are boarded up to protect against further destruction by the elements, provide security, and enhance public safety. Bids were solicited for a two-year contract with the option of two additional one-year extensions. The contract will commence on September 1, 2017 and terminate on August 30, 2019.
Knowing that standard plywood board ups can be unsightly, bidders were asked to submit an alternative bid for using a clear polycarbonate board up to improve the appearance of board ups. These bids came in significantly higher than plywood. Staff will continue to explore the use of polycarbonate and other alternatives to plywood to reduce blight in neighborhoods with boarded up properties.
The Purchasing Division issued nineteen (19) requests for bids and received three (3) bid responses. Proposals were scored by three reviewers using the following criteria:
1. Approach to Project (40 points)
2. Previous Experience (15 points)
3. Minority Business Enterprise/Women Enterprise Participation (5 points)
4. Cost (40 points)
|
Jimax |
#1 |
#2 |
#3 |
|
Approach to Project |
25 |
40 |
40 |
|
Prev. Experience |
15 |
15 |
14 |
|
Pricing |
10 |
20 |
30 |
|
MBE/WBE |
4 |
5 |
5 |
|
Total |
54 |
80 |
89 |
|
C Lindsey |
#1 |
#2 |
#3 |
|
Approach to Project |
30 |
30 |
35 |
|
Prev. Experience |
15 |
15 |
15 |
|
Pricing |
40 |
40 |
40 |
|
MBE/WBE |
5 |
5 |
5 |
|
Total |
90 |
90 |
95 |
|
A Touch Above |
#1 |
#2 |
#3 |
|
Approach to Project |
0 |
0 |
0 |
|
Prev. Experience |
0 |
0 |
0 |
|
Pricing |
20 |
20 |
20 |
|
MBE/WBE |
0 |
0 |
0 |
|
Total |
20 |
20 |
20 |
C. Lindsey Sealcoating submitted the following winning bid proposal:
Plywood Window, Door, and Other Openings $2.75/square foot
Polycarbonate Window, Door and Other Openings $15.00/square foot
Jimax will be used a backup contractor on an as-needed basis only.
FINANCIAL IMPACT: This contract will give the City of Peoria the ability to board up properties in a cost-effective manner by accepting the lowest proposal. Costs are potentially recovered through billing the property owner.
NEIGHBORHOOD CONCERNS: Unsecured properties deteriorate neighborhoods and threaten public safety.
IMPACT IF APPROVED: Boarding up unsafe and deteriorating properties will help to stabilize neighborhoods and improve public safety.
IMPACT IF DENIED: Neighborhoods will be blighted with unsecured and unsafe properties.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Pending
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Attractive Neighborhoods with Character: Safe and Livable
2. Financially Sound City Government, Effective City Organization
3. Grow Peoria: Businesses, Jobs, and Population
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Reinvest in neighborhoods.
2. Have an efficient government.
3. Reduce crime.
DEPARTMENT: Community Development