ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to Approve Amendment No. 8 to AGREEMENT #07-040 (The 2007 Professional Services Agreement With AMEC ENVIRONMENT & INFRASTRUCTURE, INC. [Formerly MACTEC Engineering and Consulting, Inc.]), with an Effective Date of March 1, 2016, and a Completion Date of December 31, 2017, for a Total Additional Compensation Amount Not To Exceed $1,381,500.00, to Assist the City in the Development and Negotiation of a LONG-TERM CONTROL PLAN to Meet the Requirements of the National Pollutant Discharge Elimination System (NPDES) Permit for the City’s COMBINED SEWER OUTFALLS.
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BACKGROUND: The City of Peoria’s combined sewer overflows (CSO’s) have been regulated by USEPA and IEPA for over 25 years. This regulation is through a permit in the National Pollutant Discharge Elimination System (NPDES). The permit is renewable every five years. When the City of Peoria’s permit was issued in June, 2006, the City was required to develop a Long Term Control Plan (LTCP) to address the impact of CSO’s.
Negotiations with the United States Environmental Protection Agency (USEPA) and Department of Justice (DOJ) and review of submitted technical documents continues to be slow. It is anticipated that the LTCP can be substantially completed during 2016. City outside legal counsel continues to advise that the City proceed slowly and deliberately in obtaining incremental approvals from USEPA/DOJ. The goal is to enter into a Consent Decree which memorializes the LTCP Green Infrastructure project approach and a favorable implementation schedule.
During 2016, the project focus will be further refining the green infrastructure hydrologic and hydraulic model, expanding financial analyses, and continuing public involvement efforts. One of the early efforts will be to coordinate with the i-Team on a Green Infrastructure pilot project. Ideas for supplemental environmental projects will be developed. Significant public involvement related to Green Infrastructure and wet weather funding is included. The pilot project is part of the current negotiations with the USEPA to allow a 100% Green Infrastructure implementation plan. The goals of the pilot project are for it to be in a location with a high rate of infiltration, could increase the walkability of an area, and could spur some private development. Staff recommends the location of the pilot project to be on Adams Street between Persimmon and half-way between MacArthur and Pecan. Part of the amendment to the proposed contract includes the design of the pilot project which is anticipated to be bonded. The proposed bond issuance of two million dollars ($2,000,000) will be brought forward to Council in July.
The attached Scope of Work indicates the detailed task descriptions and manhour efforts. The AMEC team includes the following subconsultants: Simantel Group, Ltd., Symbiont, and CH2M Hill. The AMEC team was initially hired in February, 2007, after a selection process. After an additional selection process, their contract was expanded in June, 2007. Following is a table of CSO Engineering contracts to date:
Proposed Task Order #9, including the Scope of Work, is attached to this communication.
FINANCIAL IMPACT: Sewer Funds will be used to pay $1,081,500 for Amendment #8 of the subject agreement. The additional $300,000 relating to the pilot project will be funded as part of the proposed bond issuance which will be brought back in July.
NEIGHBORHOOD CONCERNS: A Clean River Committee made up of citizens and interested organizations, provided input during the initial development of the CSO plan from 2007 through 2010. In 2015, a new public engagement initiative, OneWater, was launched, including 6 stakeholder meetings, and 30 Wet Weather presentations to large scale landowners, neighborhood associations, and other civic groups to-date. Also, in 2015, the Mayor’s Innovation Team led multiple public outreach sessions focusing on how the CSO Green Infrastructure plan can be leveraged to include significant co-benefits to our community.
The subject agreement amendment includes significant resources to continue public engagement and involvement, including the local firm Simantel Group, LTD.
IMPACT IF APPROVED: The City will continue to move toward compliance with Clean Water Act CSO NPDES permit requirements.
IMPACT IF DENIED: The City could be subject to enforcement action by the USEPA for noncompliance of CSO NPDES permit requirements.
ALTERNATIVES: Provide direction to staff.
EEO CERTIFICATION NUMBER: AMEC Environment & Infrastructure, Inc. has current EEO certification #01964-170331.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Attractive Neighborhoods with Character: Safe and Livable
3. Vibrant Downtown: Riverfront/ Central Business District/ Warehouse District
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Reinvest in neighborhoods.
2. Invest in our infrastructure and transportation.
3. Support sustainability.
DEPARTMENT: Public Works