ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to Authorize Change Order #1 for a One-Year Extension of the 2017 Annual Drainage Repair CONTRACT with HOERR CONSTRUCTION to February 9, 2019, and to Authorize the City Manager to Execute the Change Order, for a Total Budget Amount of $400,000.00. (Reference 17-021) (All Council Districts)
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BACKGROUND: The City has awarded an Annual Drainage Repair Contract since 2010. This annual contract has eliminated the delays experienced waiting for the designing, bidding, letting and Council approval of individual contracts for each repair project. The repairs are designed “in the field” and paid based on a time and materials bid. This approach allows the Public Works Department to continue to be responsive to residents with drainage concerns caused by failing city-owned storm sewer infrastructure.
Hoerr Construction was the low bidder for this contract in 2017 and the contract allowed for up to two additional one-year contract extensions. The original unit prices bid shall remain in effect for the contract extensions. Any equipment or material costs that have increased 25% or more from the time of the original 2014 bid will be evaluated for an increase on a case by case basis. The contract change is germane to the original contract as signed.
Hoerr Construction is a local business, and has successfully and satisfactorily performed this contract work for the City.
The Good Faith Efforts documentation submitted by Hoerr Construction in 2017 was reviewed and approved by the Equal Opportunity Manager. The company will continue to utilize, as needed, one MBE firm to perform trucking services.
Public Works Engineering staff will oversee the contract.
FINANCIAL IMPACT: The budget for this construction contract is $400,000 in the proposed 2018 Community Investment Plan. By extending the contract, the projects will be constructed using the 2017 bid prices unless actual costs have increased by more than 25%.
NEIGHBORHOOD CONCERNS: Storm sewer failures are a safety risk to the public.
IMPACT IF APPROVED: Repairs to City drainage infrastructure in 2018 will be made through the contract extension at the original 2017 contract prices unless actual costs have increased by more than 25%.
IMPACT IF DENIED: Staff will advertise for bids for the 2018 Annual Drainage Repair contract.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Hoerr Construction has past EEO Cert. #00745-171231 with a *RENEWAL PENDING*
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Attractive Neighborhoods with Character: Safe and Livable
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Reinvest in neighborhoods.
3. Have an efficient government.
DEPARTMENT: Public Works