ACTION REQUESTED:
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Communication from the City Manager, Assistant City Manager and Director of Finance with a Request to AUTHORIZE the City Manager to NEGOTIATE and EXECUTE a CONTRACT for the Third-Party Administration of the City of Peoria’s Foreclosure Registry with PROCHAMPS.
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BACKGROUND:
The 2019 Strategy and budget process (for the 2020/21 Budget) included the approval of an Ordinance for a foreclosure registry within the City. The City has issued an RFP for the provision of administrative services for a period of (1) one year and possible extension of up to two years of administrative service. Due to the nature of the registry, we currently believe that we will be more cost effective using a third party than administering the registry alone.
Through the conducting of a request for proposal (RFP), we have found two eligible vendors and selected one to proceed with in negotiations, PROCHAMPS. Key in this RFP was the provision of the identification of new foreclosures, the collection of the Ordinance required data and provision of reporting for various City needs, the communications and collections services required to successfully implement the program requirements - all within the requirements of all City Code and Ordinance.
In review of responses, City staff recommends the pursuit of PROCHAMPS as the preferred vendor and identified a second respondent as an acceptable alternative in the event that a mutually agreeable set of terms can be agreed to with the preferred respondent or if additional information found in the course of negotiations alters are understanding of their original response.
FINANCIAL IMPACT: Foreclosure registry is included in our budget, with the assumption of payment for a third party as proposed by PROCHAMPS.
NEIGHBORHOOD CONCERNS: Impact on those whose property is in foreclosure.
IMPACT IF APPROVED: We will move forward with the foreclosure registry
IMPACT IF DENIED: We will have to look at possibly spending more time and money on a city-managed solution
ALTERNATIVES: Other third-party suppliers exists or a city-managed registry.
EEO CERTIFICATION NUMBER: Pending
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Reinvest in neighborhoods.
2. Have an efficient government.
DEPARTMENT: City Manager's Office