ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to Approve Amendment #1 to MASTER PROFESSIONAL SERVICES AGREEMENT #12-222 with MAURER-STUTZ, INC. for a One-Year Extension to December 31, 2015, to Provide Construction Engineering Services on Various Projects for the City of Peoria. (Amends 12-222) [All Council Districts]
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BACKGROUND: City Council approved the selection process and results for the various engineering consultant contracts on March 13, 2012 (Item No.12-082). Subsequently, on May 22, 2012 under Item #12-222, Council approved a three-year Master Services Agreement (MSA) with Maurer-Stutz, Inc. for construction engineering services not to exceed $335,000 for the Radnor Road/Alta Lane intersection project, the Arterial Street Reconstruction projects 2013-2014, and the 2012 Wilhelm Road Bridge. To-date, Work Orders issued with Maurer-Stutz have not met their $335,000 NTE fee.
In 2014, Staff negotiated with the consultants under Master Services Agreements to extend the contracts one additional year, if the consultant agreed to use the original 2012 rates. Maurer-Stutz has agreed to use their lower 2014 rates in Year 2015 to secure the extended one-year Master Agreement. Attached is the Agreement Amendment, which includes a provision to use 2014 hourly rates for the 2015 work. Maurer-Stutz was originally selected to oversee construction engineering aspects of Arterial Reconstruction. The Arterial Reconstruction Program was held until late Year 2015 due to funding becoming available at that time.
As each project is ready to proceed, staff will negotiate a Work Order that will be signed by the Director of Public Works per the Master Agreement. This will allow staff the flexibility to use firms to work on projects within the parameters of the project descriptions and project budgets as adopted in the FY 2015 Community Investment Plan, and up to the limits of the amended Master Agreement. If any additional funding is needed before December 31, 2015 then an amendment to the Master Agreement will be brought back to Council for consideration.
FINANCIAL IMPACT: Maurer-Stutz has agreed to use their lower 2014 rates in Year 2015 to secure the extended one-year Master Agreement. The funding for the Master Agreement will come from various projects as Work Orders are issued. Staff will not exceed the Master Agreement total without prior City Council approval.
NEIGHBORHOOD CONCERNS: N/A
IMPACT IF APPROVED: Staff will move forward with issuing work orders to implement the Community Investment Plan.
IMPACT IF DENIED: Staff will not be able to issue work orders, and the implementation of the Community Investment Plan will be delayed.
ALTERNATIVES: Provide further direction to Staff.
EEO CERTIFICATION NUMBER: Maurer-Stutz, Inc. has current EEO #00261-150630.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL'S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Have an efficient government.
DEPARTMENT: Public Works