ACTION REQUESTED:
Title
Communication from the City Manager and Interim Director of Public Works with a Request to APPROVE CONTRACTS for the 2019 City of Peoria and Peoria County Trustee VACANT LOT MOWING PROGRAM (Bid #07-19a) (All Council Districts) and Award the Contracts, in the Total Amount not to Exceed $334,729.00, as follows:
A. WALTON SERVICE, INC., in the Amount of $119,275.00;
B. P-TOWN CAR CLUB, in the Amount of $93,258.00;
C. HULSE LAWNCARE, in the Amount of $21,830.00;
D. LAW N’ ORDER ACADEMY, in the Amount of $88,605.00; and
E. HEARN’S LANDSCAPING, in the Amount of $11,761.00
Body
BACKGROUND: The City-maintained vacant lots which are the subject of this communication are owned by either the City of Peoria or the Peoria County Trustee. The Peoria County Trustee acquires properties through the tax deed process. The Trustee holds these properties on behalf of all taxing bodies until they are sold at auction. If the properties are not sold at auction, they remain in the possession of the Trustee; however, the Trustee does not maintain these properties. The responsibility to maintain properties within the corporate limits of Peoria falls to the City of Peoria.
A Request for Proposals (RFP) was created in 2019 by Public Works staff for the mowing of these vacant lots. An RFP format was used so that the City could get the best combination of price and businesses qualified to complete the work per City specifications. From past practice, City staff determined that most of these mowing operations are too small to complete the City’s entire mowing contract and still service their regular customers. Therefore, in order to allow smaller Contractors to bid, and to get the best prices, this mowing contract was divided into 13 routes.
Five (5) Contractors were selected to mow the 13 routes based on the following five (5) criteria: Project Cost, Project Approach, Experience, Non-Profit Organization and WBE/MBE-qualifications. Two (2) Contractors are non-profit, three (3) are WBE/MBE-qualified and all five (5) have had previous experience working on the City of Peoria’s mowing contracts.
|
Contractor |
Not to exceed |
Route # |
|
|
Walton Service, Inc. |
$119,275.00 |
1, 3, 4 |
|
|
P-Town Car Club |
$ 93,258.00 |
2 |
Non-profit, MBE |
|
Hulse Lawncare |
$ 21,830.00 |
5, 6 |
|
|
Law N’ Order Academy |
$ 88,605.00 |
7, 8, 9, 10, 11 |
Non-profit, WBE |
|
Hearn’s Landscaping |
$ 11,761.00 |
12, 13 |
MBE |
|
|
|
|
|
|
TOTAL |
$334,729.00 |
|
|
It is estimated that each route will be mowed a maximum of eighteen (18) times this season. In the event of a wet-weather season, assigned locations may need to be mowed additional times. If this wet-weather protocol is implemented, a 10% contingency has been included.
FINANCIAL IMPACT: These contracts will be paid from Public Works Ground Services Account 801-3023-503-604.
NEIGHBORHOOD CONCERNS: Keeping public property mowed improves quality of life for the entire city. Tall grass and weeds are a blighting influence on neighborhoods and can cause health concerns.
IMPACT IF APPROVED: Relationships with not-for-profits will be built through this Program. Blight from tall grass and weeds on City vacant lots will be avoided.
IMPACT IF DENIED: Vacant lots will be cut much less frequently, through a work order system, requiring more Public Works staff time. The City’s appearance will suffer and neighborhood blight will increase.
ALTERNATIVES: Cut vacant lots less frequently.
EEO CERTIFICATION NUMBER:
Walton Service, Inc. has current EOO #03281-200630;
P-Town Car Club has current EOO #03334-190630;
Hulse Lawncare has current EOO #01799-190630;
Law N’ Order Academy has current EOO #03466-200630;
Hearn’s Landscaping has current EOO #02108-200630.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Grow Peoria
3. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Grow employers and jobs.
2. Support sustainability.
3. Reinvest in neighborhoods.
DEPARTMENT: Public Works