ACTION REQUESTED:
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Communication from City Manager and Director of Public Works Requesting Approval of EMERGENCY PURCHASES for POLICE FLEET Replacement of Two (2) 2013 Chevrolet Impalas, in the Amount of $21,998.00 Each, for a Total of $43,996.00, From GREEN CHEVROLET AND DODGE in Springfield, Illinois, Utilizing the State of Illinois Contract Bid Process.
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BACKGROUND: On June 13th 2014, two Chevy Impalas from the Police Department's Fleet were involved in an accident resulting in damages that met or exceeded their appraised values. Both vehicles are frontline patrol units and need to be replaced at an early date. The Green Chevrolet and Dodge dealer in Springfield has two new 2013 Chevy Impalas left in stock.
The purchase of these vehicles, which have a full warranty, will save the City $1,800 per vehicle versus purchasing 2014 model year vehicles. These purchases will be made utilizing the State of Illinois Joint Purchasing Contract. The existing salvageable parts from the wrecked vehicles will be used for repairs to the rest of our fleet (body parts included).
The police replacement vehicles are to be assigned as follows:
ยท Two (2) Chevrolet Impalas assigned to the Patrol Division.
FINANCIAL IMPACT: This accident falls under the City's self-insurance of $100,000 per occurrence. Total purchase of $43,996 will be paid from Capital Project CB1319, the Fleet Recapitalization Program (pg 292 in the 2013 Annual Budget document).
NEIGHBORHOOD CONCERNS: Citizens depend upon timely responses to their calls requesting police assistance.
IMPACT IF APPROVED: Replacement of these vehicles ensures a fleet of serviceable police emergency vehicles for neighborhood patrols and other necessary police functions.
IMPACT IF DENIED: Not replacing these vehicles will put additional stress on the existing fleet, will leave patrol will be forced to use less reliable reserve cars for full time patrol (24/7) for district work.
ALTERNATIVES: As directed.
EEO CERTIFICATION NUMBER: N/A. Vendor is a State of Illinois contract holder.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL'S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Attractive Neighborhoods with Character: Safe and Livable
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Reduce crime.
2. Keep taxes and fees competitive.
3. Have an efficient government.
DEPARTMENT: Public Works