ACTION REQUESTED:
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Communication from the City Manager and Director of Public Works with a Request to APPROVE CONTRACTS for the 2021 FACILITIES, BOULEVARDS & RIGHTS-OF-WAY MOWING PROGRAM (Bid #05-21) and Award Contracts, in the Total Amount not to Exceed $47,693.00. (All Council Districts)
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BACKGROUND: NOTE: The following represents reductions of previous service levels, resultant of the effects of COVID-19 on Department operational capabilities and its associated budget.
A Request for Proposals (RFP) was created in 2021 by Public Works staff for the mowing of public properties at City facilities, in boulevards and public rights-of-way. An RFP format was used so that the City could get the best combination of price and businesses qualified to complete the work per City specifications. From past practice, City staff determined that most of these mowing operations are too small to complete the City’s entire mowing contract while servicing their regular customers. Therefore, in order to allow small Contractors to bid, and to get the best prices, this mowing contract was divided into six routes totaling approximately 78 acres.
Five Contractors were selected to mow the six (6) routes based on the following five (5) criteria Project Cost, Project Approach, Experience, Non-Profit Organization and WBE/MBE Qualifications as noted below:
|
CONTRACTOR |
STATUS |
ROUTE # |
BID AMOUNT |
|
American Outdoor Services |
|
6 |
$3,465.00 |
|
Classy Grass |
|
2, 3 |
$17,998.00 |
|
Hearn’s Landscaping |
W/MBE |
4 |
$7,772.00 |
|
Rutherford Enterprises |
Non-Profit, W/MBE |
1 |
$4,737.00 |
|
Walton Services |
|
5 |
$13,721.00 |
It is estimated that each route will be mowed a maximum of nine (9) times this season. In the event of a wet-weather season, assigned locations may need to be mowed additional times. If the wet-weather protocol is implemented, a 10% contingency has been included.
FINANCIAL IMPACT: This project will be paid from Public Works Ground Services Account #8013023-503604.
NEIGHBORHOOD CONCERNS: Keeping public property mowed improves quality of life for the entire community. Tall grass and weeds are a blighting influence on neighborhoods and can cause health concerns.
IMPACT IF APPROVED: Public properties will be mowed on a consistent basis. Blight from tall grass and weeds on City-owned properties will be avoided.
IMPACT IF DENIED: Public properties will not be mowed on a consistent basis. The City’s appearance would suffer, and neighborhood blight would increase.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER:
American Outdoor Services 03685-220331
Classy Grass, Inc. has current EEO # 02288-210930
Hearn’s Landscaping 02108-220331
Rutherford Enterprises 03684-220331
Walton Service, Inc. 03281-210930
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Grow Peoria
3. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Reinvest in neighborhoods.
2. Grow employers and jobs.
3. Support sustainability.
DEPARTMENT: Public Works