ACTION REQUESTED:
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Communication from the City Manager and Director of Public Works with a Request to ACCEPT the LOW BID of C & G CONCRETE COMPANY, INC., in the Amount of $408,472.10, and Award a CONTRACT for the 2017 SIDEWALK PARTICIPATION PROGRAM, with an Additional Authorization of $21,527.90 for a Total Contract Award of $430,000.00. (City-Wide)
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BACKGROUND: The Sidewalk Participation Program supports requests from citizens and businesses that are interested in improving the sidewalk, curb, and ADA ramp infrastructure adjacent to their properties. Work under these programs includes replacing eligible, defective sidewalks, curbs and constructing small in-fill areas that otherwise have sidewalk. These programs include both residential and commercial properties, improve pedestrian safety and accessibility, and can enhance economic development of an area. Sidewalk Participation is an extremely popular program, with requests typically exceeding resources. The City’s share of costs for sidewalk replacement is 80%, and the adjacent property owner pays 20%.
Bids for the 2017 Sidewalk Participation Program were advertised in the Journal Star and on the City’s web site, and bids were opened on April 13, 2017 with four bids received, as follows:
Contractor Total Bid
C & G Concrete Company, Inc. $408,472.10
Horowitz Concrete Co. $426,519.25
Illinois Civil Contractors, Inc. $468,737.16
R.A. Cullinan & Son $573,688.07
Engineer’s base estimate: $440,000.00
Staff requests additional authorization to increase the base bid of the lowest responsible bidder by $21,927.90 to satisfy additional interested participants.
The Good Faith Efforts documentation provided by C&G has been reviewed and approved by the Equal Opportunity Manager. The company will be utilizing a Minority Business Enterprise (MBE) to provide trucking services equaling 3.55% and a Women Business Enterprise (WBE) to provide landscaping work equaling 1.03% of the total bid amount.
Engineering for the Sidewalk Participation Program has been completed by Public Works Staff and coordinated the inspections, quantification, and application mailings to requestors beginning in Year 2017. Further, an Engineering staff member of Public Works Department will be overseeing the construction.
FINANCIAL IMPACT: The total budget for this project will be utilized as follows:
BUDGET PROJECT EXPENDITURES
Sidewalk Participation 2017 $485,000.00 Construction (C&G) $430,000.00
Surveys $ 10,000.00
Staff $ 45,000.00
TOTAL $485,000.00 TOTAL: $485,000.00
NEIGHBORHOOD CONCERNS: Citizens request this program to improve their sidewalk frontage which improves overall neighborhood aesthetics and walkability.
IMPACT IF APPROVED: Staff can proceed with issuing construction contracts to initiate the 2017 Community Investment Plan’s Sidewalk Participation Program.
IMPACT IF DENIED: The Sidewalk replacement program will be delayed in the 2017 CIP.
ALTERNATIVES: As Council Directs.
EEO CERTIFICATION NUMBER: C & G Concrete Company, Inc. has current EEO Certification #00129-170930.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Attractive Neighborhoods with Character: Safe and Livable
2. Financially Sound City Government, Effective City Organization
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Reinvest in neighborhoods.
3. Support sustainability.
DEPARTMENT: Public Works