ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to APPROVE and AWARD CONTRACTS for the 2023 FACILITIES, BOULEVARDS & RIGHTS-OF-WAY MOWING PROGRAM (Bid #16-23), in an Amount Not to Exceed $122,364.00. (All Council Districts)
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BACKGROUND: A Request for Proposals (RFP) was created on February 16, 2023, by Purchasing and Public Works staff for the mowing of public properties at City facilities, in boulevards, and public rights-of-way. An RFP format was used so that the City could get the best combination of prices and businesses qualified to complete the work per City specifications. From past practice, City staff determined that most of these mowing operations are too small to complete the City’s entire mowing contract while servicing their regular customers. Therefore, to allow small Contractors to bid and get the best prices, this mowing contract was divided into six (6) routes.
Three (3) Contractors were selected to mow the six (6) routes based on the following five (5) criteria Project Cost, Project Approach, Experience, Non-Profit Organization, and WBE/MBE Qualifications as noted below:
|
CONTRACTOR |
STATUS |
ROUTE # |
BID AMOUNT |
|
Walton Services |
|
5 |
$39,204 |
|
American Outdoor Services |
M/WBE |
1, 2, 3, 6 |
$60,885 |
|
Hearn’s Landscaping |
M/WBE |
4 |
$22,275 |
It is estimated that each route will be mowed a maximum of eighteen (18) times this season. In the event of a wet-weather season, assigned locations may need to be mowed additional times. A 10% contingency has been included if the wet-weather protocol is implemented.
FINANCIAL IMPACT: Account #8013023-503604
NEIGHBORHOOD CONCERNS: Keeping public property mowed improves quality of life for the entire community. Tall grass and weeds are a blighting influence on neighborhoods and can cause health concerns.
IMPACT IF APPROVED: Public properties will be mowed on a consistent basis. Blight from tall grass and weeds on City-owned properties will be avoided.
IMPACT IF DENIED: Public properties will not be mowed on a consistent basis. The City’s appearance would suffer, and neighborhood blight would increase.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: American Outdoor Services: 03685-220331; Hearn’s Landscaping: 02108-220331; Walton Services: 03281-210930.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Beautiful Peoria
3. Grow Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Reinvest in neighborhoods.
2. Grow employers and jobs.
3. Have an efficient government.
DEPARTMENT: Public Works