ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to APPROVE CONTRACTS for the 2022 City of Peoria and Peoria County Trustee VACANT LOT MOWING PROGRAM (Bid #12.22) and Award Contracts, in the Total Amount not to Exceed $531,755.10. (All Council Districts)
Body
BACKGROUND: The City-maintained vacant lots are owned by either the City of Peoria or the Peoria County Trustee. The Peoria County Trustee acquires properties through the tax deed process and holds these properties on behalf of all taxing bodies until they are sold at auction. If the properties are not sold, they remain in the Trustee’s possession; however, the Trustee does not currently maintain these properties. The responsibility to maintain properties with the corporate limits of Peoria falls to City staff.
A Request for Proposals (RFP) was created in 2022 by Public Works staff for the mowing of these vacant lots. An RFP format was used so the City could get the best combination of price and businesses qualified to complete the work per City specifications. From past practice, City staff determined most of these mowing operations are too small to complete the City’s entire mowing contract while still servicing their regular customers; therefore, to allow smaller Contractors to bid, and to get the best prices, this mowing contract was divided into thirteen (13) routes.
Seven (7) Contractors were selected to mow the 13 routes based on the following five (5) criteria: Project Cost, Project Approach, Experience, Non-Profit Organization and WBE/MBE-qualifications as noted below. Three (3) Contractors are Non-profit, four (4) are WBE/MBE-qualified and all have had previous experience working on the City of Peoria’s mowing contracts.
|
CONTRACTOR |
STATUS |
ROUTE # |
BID AMOUNT |
|
Carmody Lawn Services |
|
4 |
$98,841.60 |
|
Common Ground |
Non-Profit |
3 |
$134,244.00 |
|
Hearn’s Landscaping |
W/MBE |
12, 13 |
$20,592.00 |
|
Hulse Lawn Care |
W/MBE |
5, 6 |
$31,135.50 |
|
Law’n Order, Inc. |
Non-Profit, W/MBE |
7, 8, 9, 10, 11 |
$122,958.00 |
|
Walton Services, Inc. |
|
1, 2A |
$72,171.00 |
|
P-Town Car Club |
Non-Proit W/MBE |
2B |
$51,813.00 |
It is estimated each route will be mowed a maximum of eighteen (18) times this season. In the event of a wet-weather season, assigned locations may need to be mowed additional times. If this wet-weather protocol is implemented, a 10% contingency has been included.
FINANCIAL IMPACT: These contracts will be paid from Public Works Ground Services Account #8013023-503604.
NEIGHBORHOOD CONCERNS: Keeping public property mowed improves quality of life for the entire city. Tall grass and weeds are a blighting influence on neighborhoods and can cause health concerns.
IMPACT IF APPROVED: Relationships with not-for-profits will be built through this Program. Blight from tall grass and weeds on City-owned vacant lots would be avoided.
IMPACT IF DENIED: Vacant lots would be cut far less frequently, through a work order system, requiring more Public Works staff time. Not only would the City’s appearance suffer, but also neighborhood blight would increase.
ALTERNATIVES: Cut vacant lots less frequently.
EEO CERTIFICATION NUMBER:
P-Town Car Club - 03334-210331
Carmody Lawn Services - 03588-220331
Common Ground - 03590-220331
Hearn's Landscaping - 02108-220331
Hulse Lawn Care - 01799-210930
Law'n Order - 03466-220331
Walton Services - 03281-210930
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Grow Peoria
3. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Grow employers and jobs.
2. Support sustainability.
3. Reinvest in neighborhoods.
DEPARTMENT: Public Works