ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to ACCEPT the LOW BID of R.A. CULLINAN & SON, INC., a Division of UNITED CONTRACTORS MIDWEST and Award a Construction CONTRACT, in the Amount of $258,281.93, which is the Revised Street List Plus 10% Contingency, for the SEAL-COATING CONTRACT - 2017. (All Council Districts)
Body
BACKGROUND: Public Works proposes to continue the annual seal-coating contract to preserve roads in good condition in order to prolong their lifespan and delay costly major reconstruction projects. Seal-coating is a surface treatment used to extend the life of pavement in which the pavement is sprayed with asphalt, which is immediately covered with aggregate and rolled. Seal coats are primarily used to seal a pavement with non-load associated cracks and improve surface friction. This contract will also cover various asphalt work that needs to be completed in preparation for the seal coat.
Public Works prepared the contract specifications and advertised for bids. On June 15, 2017, bids were received and opened, with one bidder submitting. There are not many contractors in this area that perform this type of specialty work.
|
Contractor |
Base Bid Amount |
|
R.A. Cullinan & Son, Inc., a Division of UCM |
$272,387.70 |
The pavement preservation implementation project (slurry seal, sealcoating and CRF) bids were over budget. The street lists were evaluated and 13 streets were removed from the 2017 pavement preservation list to bring the project within budget. The base bid amount for the revised sealcoating street list is $234,801.75. Twelve streets were removed from the slurry seal contract, and one from the sealcoating contract. Public Works anticipates that those 13 roads will be funded and completed next year.
RA Cullinan/UCM is a local contractor which has performed numerous construction projects in the past for the City.
The Good Faith Efforts documentation submitted by R.A. Cullinan & Son, A Division of UCM has been reviewed and approved by the Equal Opportunity Manager. Because the project has one scope of work, no subcontracting opportunities are available. However, the company intends to perform all work on the project with a crew including one female and four minority workers. The typical crew size for this project is 12 crew members putting the minority utilization above the 18% effort required by the City of Peoria.
FINANCIAL IMPACT: Funding is available through the 2017 Community Investment Plan for Pavement Preservation-Implementation.
NEIGHBORHOOD CONCERNS: Well-maintained roads are a benefit to all neighborhoods.
IMPACT IF APPROVED: Seal-Coating will be constructed.
IMPACT IF DENIED: Seal-Coating will not be constructed, and may cause roads to further degrade to a condition requiring a more costly, complete reconstruction.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: R.A. Cullinan & Son, Inc., a Division of United Contractors Midwest has current EEO #00676-180331.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Attractive Neighborhoods with Character: Safe and Livable
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Support sustainability.
3. Reinvest in neighborhoods.
DEPARTMENT: Public Works