ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to Award the CONTRACT for the CENTRAL FIRE STATION AIR HANDLER REPLACEMENT Project to THE PIPCO COMPANIES, LTD., in the Amount of $277,500.00.
Body
BACKGROUND:
In 2007, the first phase of the Variable Air Volume (VAV) replacement project was started at the Central Fire Station. This included the replacement of the VAV boxes and controls in the administration area. The project was necessary to correct the heating and cooling systems which were unreliable and difficult to control in both modes.
In 2012, the second phase of this project was advertised for bid. The base bid included replacing the VAV boxes and controls in the remainder of the building. The bid also included alternate bid option #1, installing control valves to existing fin tube radiators; and alternate bid #2, installing new diffusers and duct work. That work was completed June 2013.
On March 14, 2014 the third and final phase of the HVAC replacement was advertised for bid. This includes the replacement of the air handler and the condensing units and controls. During the design of this project, a thermal scan of the section of the roof where the condensing units are mounted found the roof insulation was wet and in need of replacement.
The Central Fire Station was built in 1979 and this equipment is original to the building. Therefore, due to their age, parts are difficult to obtain.
The Purchasing Division distributed eleven (11) bid packages and two (2) responses were received and opened on March 6, 2014. The responses are below:
Contractor |
Total Bid: |
PIPCO |
$277,500 |
Standard Heating |
$305,852 |
The Subcontractor Utilization Statement submitted by PIPCO has been reviewed and approved by the Equal Opportunity Manager. The company contacted Minority and Women Business Enterprises (M/WBEs) to solicit quotes. A subcontract to install a new roof was awarded to a WBE . The contract value is equal to 18% of the total bid amount.
FINANCIAL IMPACT: Funding for this project is included in the Community Investment Plan Projects CB1205 and CB1400, account number 401-8401-551.50-02 for Fire Central Improvements.
NEIGHBORHOOD CONCERNS: N/A
IMPACT IF APPROVED: The capital program for the maintenance/repair of this building will proceed with implementation as planned. The reliability and safety of this building will be maintained with this renovation, and user comfort and equipment reliability of the HVAC system will be increased. Additionally, savings on future electric and gas bills are anticipated, as a result of upgrading to more energy efficient equipment.
IMPACT IF DENIED: The Facility Division will continue to repair the heating and cooling system in a pro-active manner as much as possible.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: The PIPCO Companies, Ltd. has current EOO #00618-150331.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL'S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Have an efficient government.
DEPARTMENT: Public Works