ACTION REQUESTED:
Title
Communication from the City Manager and the Human Resource Director with a Request to APPROVE a CONTRACT with RESOURCE MANAGEMENT ASSOCIATES (RMA), in the Amount of $104,375.00, to Administer the Police Sergeant and Police Lieutenant Promotional Examinations.
Body
BACKGROUND: The City of Peoria and the Peoria Police Benevolent Association have established, by collective bargaining agreement, a promotional process for Sergeant and Lieutenant positions within the department. Pursuant to said agreement, examinations must be scheduled to accommodate the current promotional lists which will expire on April 30, 2018. The Human Resources department is in receipt of requested proposals from vendors to develop and administer the Police Sergeant and Police Lieutenant Promotional processes as required per the Labor Agreement. Twelve (12) Requests for Proposals were sent out; two (2) responses were submitted by the following vendors:
VENDOR NAME PROPOSED FEE
Resource Management Associates (RMA) $104,375
(The proposed fees above were figured based upon the maximum number of participants taking the examination. The figures could be lower than proposed.)
Emergency Services Consulting International
Fields Human Capital Division $111,840
In order to supply reliable and valid testing services, the selected firm must have technical expertise in the area of public safety testing. Those technical credentials provide credibility to the promotional testing process. Resource Management Associates (RMA) is well-respected in the field of public safety and is the vendor that has conducted the Police Sergeant and Police Lieutenant promotional examinations since 2000 and the Fire Captain promotional examinations since 2002. RMA was well received by those participating in the testing process. The Police Department and City administration were also extremely pleased with RMA’s professional services provided during the previous testing. RMA’s fees are based on the number of candidates that actually take the examination; therefore, their fees could be lower. In 2015, RMA’s proposed fees were $81,608, but we actually paid $50,964; in 2012, RMA’s proposed fees were $77,765, but we actually paid $42,611 and in 2009, RMA’s proposed fees were $78,900, but we actually paid $59,715. Based on past participation, it is anticipated that there will be a lower number of participants taking the examination.
FINANCIAL IMPACT: The funds to conduct the administration of the promotional examinations have been budgeted in line item #101-1012-501.30-20.
NEIGHBORHOOD CONCERNS: N/A
IMPACT IF APPROVED: The Police Sergeant and Police Lieutenant promotional examinations would continue to move forward and promotions could be timely made upon the expiration of the current lists and the posting of new lists.
IMPACT IF DENIED: : A substantial delay in administering the Police Sergeant and Police Lieutenant promotional examinations would occur if we were directed to resubmit the Requests for Proposals and the process would require the new vendor to become familiar with the City of Peoria’s police operations and develop a test that accurately evaluates supervisory positions in such an operation.
ALTERNATIVES: Resubmit the Requests for Proposals
EEO CERTIFICATION NUMBER: 00560-181231
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Have an efficient government.
2. Support sustainability.
DEPARTMENT: Human Resources