ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with the Following Requests:
A. APPROVE the PURCHASE of Pavement Marking Material (Modified Urethane Paint), in the Amount of $182,000.00, from ENNIS PAINT COMPANY, Utilizing the State of Minnesota’s Department of Transportation Joint Purchasing Contract; and
B. APPROVE the PURCHASE of Type B Highway Pavement Marking Glass Beads from POTTERS INDUSTRIES LLC, in the Amount of $26,224.00, Utilizing the State of Illinois’ Joint Purchasing Contract, and
C. APPROVE the SOLE SOURCE PURCHASE of Type 4 Pavement Marking Glass Beads from POTTERS INDUSTRIES LLC, in the Total Amount of $52,800.00.
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BACKGROUND: The Traffic Division of the Public Works Department is responsible for traffic pavement marking throughout the city of Peoria. Specific background regarding each item set out above is as follows:
A) In recent years, the city purchased a plural component modified urethane vehicle to provide high quality, long lasting pavement markings. The material purchase which is the subject of this Communication is for white and yellow plural component urethane paint to be used in that vehicle. This purchase will utilize the State of Minnesota’s Department of Transportation Joint Purchasing Contract (Contract #119386, Expiration 12/31/18) since the State of Illinois does not have a contract in place for this product. Utilizing joint purchasing contracts allows staff to forego the procurement process, which saves time, since the other jurisdictions have already completed that process.
B) The highway pavement marking glass beads being purchased provide the required reflectivity standard for pavement markings. The beads are used in conjunction with the plural component modified urethane system to produce a very efficient (can be quickly applied) and durable (long service life) marking on the pavement. This will meet all State of Illinois requirements for lane marking. The Type B beads are available through the State of Illinois’ Joint Purchasing Contract #PSD4018132.
C) Although the Type 4 beads are not available on the state contract at this time, Staff recommends keeping one supplier for beads to ensure consistency of the product, making this a sole source purchase.
Attachments to this communication include the Public Works 2018 Project Delivery Plan and a map of the proposed pavement marking locations.
FINANCIAL IMPACT: The Traffic Division provides pavement marking services for the City and to other jurisdictions. Public Works will be invoicing other jurisdictions for the labor, equipment and material necessary to provide requested pavement marking services, as the service is provided. The amount of services requested varies from year to year. Funding for this material is provided in account 101-3351-544.49-04.
NEIGHBORHOOD CONCERNS: N/A
IMPACT IF APPROVED: The City of Peoria and other area jurisdictions will have properly marked roads with a durable product that will meet State reflectivity standards.
IMPACT IF DENIED: The City would bid these items.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Ennis Flint Paint Company purchases are through the State of Minnesota Joint Purchasing Contract; the Potters Industries LLC purchases are through the State of Illinois Joint Purchasing Contract.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Safe Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Have an efficient government.
DEPARTMENT: Public Works