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File #:
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20-112
Version:
1
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Name:
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Approval of the Vendors for 2020 Street Maintenance Materials
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Type:
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Purchase
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Status:
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Approved
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On agenda:
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5/26/2020
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Final action:
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5/26/2020
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Title:
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Communication from the City Manager and Director of Public Works with a Request to APPROVE VENDORS for 2020 STREET MAINTENANCE MATERIALS to Secure Set Pricing for the Current Maintenance Season Rather than Market Pricing. (All Council Districts)
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Indexes:
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Goal 1 - Financially Sound City , Goal 3 - Beautiful Peoria, Goal 4 - Grow Peoria, Have an efficient government., Invest in our infrastructure and transportation, Reinvest in neighborhoods
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ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to APPROVE VENDORS for 2020 STREET MAINTENANCE MATERIALS to Secure Set Pricing for the Current Maintenance Season Rather than Market Pricing. (All Council Districts)
Body
BACKGROUND: Bids for the 2020 Street Maintenance Materials were received and opened on April 16, 2020. The bids listed on Attachment #1 are recommended for approval. In several cases, contract awards for materials are awarded to more than one firm for the following reasons:
1. The location of the Vendor’s facility is a determining factor, based on job site location, in order to allow for reduced delivery times.
2. Some Vendors do not provide all materials every day. The selection of multiple Vendors provides staff with a supply choice to assure materials are available on any scheduled workday.
Based on previous years’ normal usage, this request would seek a Not to Exceed amount of $792,326.50, due to this year’s COVID-19 impact, the Not to Exceed amount will be substantially less.
Specific types and quantities of materials are listed in Attachment #1, a summary of the bids by Vendor, including their respective 10%, 15% and 20% budget restrictions, is as follows:
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Vendor |
Cumulative Bids |
Less 10% |
Less 15% |
Less 20% |
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Asphalt Sales |
$63,000.00 |
$56,700.00 |
$53,550.00 |
$50,400.00 |
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Flint Hills Resources |
$73,248.00 |
$65,923.20 |
$62,260.80 |
$58,598.40 |
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Galena Road Gravel |
$925.00 |
$832.50 |
$786.25 |
$740.00 |
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Heinz Brothers Trucking |
$1,400.00 |
$1,260.00 |
$1,190.00 |
$1,120.00 |
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J&L Dock |
$2,662.50 |
$2,396.25 |
$2,263.13 |
$2,130.00 |
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Leman Precast |
$21,925.00 |
$19,732.50 |
$18,636.25 |
$17,540.00 |
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Midwest Construction Products |
$12,960.00 |
$11,664.00 |
$11,016.00 |
$10,368.00 |
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Neenah Foundry |
$25,765.00 |
$23,188.50 |
$21,900.25 |
$20,612.00 |
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R.A. Cullinan UCM |
$7,365.00 |
$6,628.50 |
$6,260.25 |
$5,892.00 |
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River City Supply |
$284,350.00 |
$255,915.00 |
$241,697.50 |
$227,480.00 |
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Sherwin Industries |
$11,621.00 |
$10,458.90 |
$9,877.85 |
$9,296.80 |
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Stark Excavating (West Side Aggregates) |
$3,200.00 |
$2,880.00 |
$2,720.00 |
$2,560.00 |
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Tazewell County Asphalt |
$150,000.00 |
$135,000.00 |
$127,500.00 |
$120,000.00 |
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United Ready Mix |
$69,170.00 |
$62,253.00 |
$58,794.50 |
$55,336.00 |
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VCNA Prairie Materials |
$64,735.00 |
$58,261.50 |
$55,024.75 |
$51,788.00 |
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TOTAL |
$792,326.50 |
$713,093.85 |
$673,477.53 |
$633,861.20 |
FINANCIAL IMPACT: Funding for these expenditures is provided in the 2019 Operations Budget for Public Improvements: Castings #1013020-504406; Cold Patch Mix #1013020-504408; and Traffic Parts and Supplies #1013041-504904.
NEIGHBORHOOD CONCERNS: The approval of this request will enhance the citizens’ quality of life by ensuring affordable materials will be available for street maintenance in 2020.
IMPACT IF APPROVED: Necessary street, storm sewer and alley annual maintenance activities will continue.
IMPACT IF DENIED: Materials will not be available (or available at affordable prices) for annual street maintenance, resulting in infrastructure deterioration and would require more extensive repair work later, at additional cost.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: As listed on Attached #2.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Beautiful Peoria
3. Grow Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Have an efficient government.
2. Invest in our infrastructure and transportation.
3. Reinvest in neighborhoods.
DEPARTMENT: Public Works
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