ACTION REQUESTED:
Title
Communication from City Manager and Public Works Director with a Request to:
A. Accept the LOW BID of R.A. CULLINAN & SON, a Division of UNITED CONTRACTORS MIDWEST, INC., and Award the Construction CONTRACT, in the Amount of $1,849,973.56, for the UNIVERSITY STREET ARTERIAL OVERLAY. [District 2]
B. Approve a MOTOR FUEL TAX RESOLUTION, in the Amount of $668,603.50, for Engineering Services and Construction for the UNIVERSITY STREET IMPROVEMENT PROJECT (Nebraska Avenue to Forrest Hill Avenue). [District 2]
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BACKGROUND: The City Council had previously awarded the construction contract for the first phase of University Street’s Improvement, from Nebraska Avenue through Forrest Hill Avenue, as Item #15-105 to Illinois Civil Contractors Inc. The first phase of construction allows for the curb, gutter, storm drain, sidewalk, driveway, pavement base course, landscaping, and electrical improvements to establish the roadway elevations for the second phase to begin work.
This second phase of construction incorporates the Asphalt mill and overlay along with sections of roadway concrete base patching. This second phase will complete the roadway improvement of University Street from Nebraska Avenue to the north side of Forrest Hill Avenue.
Public Works staff intentionally split the total project contract into two separate project, one to perform the concrete and another to perform asphalt work. Splitting the contract offers more opportunities to contractors, which helps keep bidding more competitive.
The project design was approved by IDOT and the bid letting was advertised locally and through the IDOT Contractor Bulletin on May 21 and 22, 2015. Bids were opened on June 11, 2015 with one bid received as follows:
Contractor Total Bid
United Contractors Midwest (UCM/RA Cullinan) $1,849,973.56
Engineer’s base estimate: $1,753,827.05
R.A. Cullinan & Son, A Division of United Contractors Midwest, is a local business that has successfully performed work for the City many times in the past.
The Good Faith Efforts documentation submitted by R.A. Cullinan & Son has been reviewed and approved by the E.O. Manager. The company will be awarding subcontracts to a WBE equaling 1.5% of the total bid amount.
Farnsworth Group will be performing Construction Engineering services through their Engineering Master Services Agreement with the city, which Council approved on April 24, 2012.
FINANCIAL IMPACT: Funding will come from Local and State Motor Fuel Tax.
BUDGET, Item# 15-105 PROJECT EXPENDITURES, Item #15-105
M12360* $4,265,840.00 *,**Engineering Phase I&II (CMT): $ 599,965.00
L14000* $ 429,160.00 *Engineering Phase III (Farnsworth): $ 330,000.00
*Construction (ICCI): $3,506,302.28
*ROW Services (Terra): $ 152,700.00
*ROW Acquisition: $ 90,000.00
*Staff: $ 16,032.72
TOTAL $4,695,000.00 TOTAL: $4,695,000.00
BUDGET PROJECT EXPENDITURES
M06320 $ 58,544.51 ***Engineering Phase III (Farnsworth): $ 157,250.00
M12360 $ 45,000.00 ***Staff, Project Management: $ 10,000.00
M12632 $ 45,000.00 ***Construction (R.A. Cullinan): $1,849,973.56
M13001 $ 270,000.00
M14002 $ 65,000.00
M15001 $ 185,058.99
L12000 $ 1,836.74
L13001 $ 57,584.43
L14000 $ 150,254.37
L15000 $ 500,000.00
PB1202 $ 138,944.52
PB1502 $ 500,000.00
TOTAL $2,017,223.56 TOTAL: $2,017,223.56
* - Previously allocated through Council
** - This includes Phase I and II engineering for University Street from Nebraska Avenue to War Memorial Drive.
*** - Newest Phase of Construction
NEIGHBORHOOD CONCERNS: Staff has conducted three Public meetings to solicit infrastructure enhancement direction. City Council approved the sidewalk widening enhancements as proposed by local residents. Staff will maintain constant communication with the residents, businesses and stakeholders as the project’s construction progresses.
IMPACT IF APPROVED: Staff will move forward with issuing construction contracts to implement the 2015 Community Investment Plan’s Arterial Overlay project.
IMPACT IF DENIED: Staff will not proceed with issuing a construction contract and will need additional direction from Council.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: R.A. Cullinan & Son, A Division of United Contractors Midwest, has current EEO Certification Number 02645-160331.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Grow Peoria: Businesses, Jobs, and Population
3. Attractive Neighborhoods with Character: Safe and Livable
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Support sustainability.
3. Reinvest in neighborhoods.
DEPARTMENT: Public Works