ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to Approve the Following:
A. One (1) Year CONTRACT Extension with THE CLEANING SOURCE to September 30, 2017, for the Amount of $321,107.04, for Janitorial Cleaning of City Buildings; and,
B. One (1) Year CONTRACT with LINDSAY’S DEPENDABLE CLEANING to September 30, 2017, in the Amount of $60,867.20.
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BACKGROUND: The City Council deferred this request for contract approval on September 13, 2016, with a request for Staff to increase the contract percentage beyond 10% for the minority-owned business contract. Therefore, Staff has added the Gateway Building’s services to Lindsey’s building worklist (Fire Central, Fire Training and Office of Emergency Management) for an annual cost not to exceed $28,800.20. This work is event-generated, and may not be daily. The Gateway Building cleaning was performed by a female Park District employee, who will be laid off. The annual savings for the City to have Lindsey’s Cleaning take over this work will be $38,199.80. The difference includes park district labor burden costs. The current agreement between the City of Peoria and the Peoria Park District will expire on December 31, 2016. The contract for the Gateway Building will be effective on January 1, 2017.
The City of Peoria routinely contracts services for the buildings owned by the City of Peoria. The Cleaning Source has been one of our cleaning contractors for the past ten (10) years. In 2011, they were asked to initiate a mentoring program with a minority-owned business to provide 10% of the services in the city’s janitorial contract. The Cleaning Source implemented the program and has worked with Lindsay’s Dependable Cleaning over the past six (6) years to clean Fire Central Station, the Office of Emergency Management (OEM), and the Fire Training Administration Building.
Staff is recommending the extension of the contract with The Cleaning Source for continuation of their janitorial services and, due to the success of this mentoring endeavor, to enter into a separate, detached contract with Lindsay’s Dependable Cleaning for the continuation of their services at Fire Central, OEM, and Fire Training. The Cleaning Source is in agreement with this action, and both contracts are for 2016 rates. Lindsay’s Dependable Cleaning’s contract is being funded up to $32,067 from a contract reduction from The Cleaning Source.
FINANCIAL IMPACT: Funding for these contracts are provided in Facilities Operations account 101-3123-546.37-14, Fire Department account 101-2234-562.37-14, Police Department account 101-2132-561.37-14, OEM account 101-2240-562.37-14, i-Team 231-1124-502.37-14.
NEIGHBORHOOD CONCERNS: N/A
IMPACT IF APPROVED: Cleaning will proceed without interruption or notice from staff, at the locations included, until October of 2017 when this work will be re-bid. A successful mentoring program will be rewarded with an individual contract.
IMPACT IF DENIED: Contractual services will need to be re-bid, which may cause delays.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: The Cleaning Source has current EEO Cert. #01422-170331. Lindsey’s Dependable Cleaning has current EEO Cert. #03400-170930.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Grow Peoria: Businesses, Jobs, and Population
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Keep taxes and fees competitive.
3. Have an efficient government.
DEPARTMENT: Public Works