ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to APPROVE Vendors for 2023 STREET MAINTENANCE MATERIALS, to Secure Set Pricing for the Current Maintenance Season Rather than Market Pricing. (All Council Districts)
Body
BACKGROUND: Various bids for the 2023 Street Maintenance Materials were initially received on March 2, 2023. The attachment includes all vendors that are recommended for approval, with the awarded vendors listed below. In several instances contracts for materials are awarded to more than one vendor for the following reasons:
1. The location of the vendor’s facility is a determining factor based upon job site location to allow for reduced delivery times.
2. All vendors are not able to provide all materials every day. The selection of multiple vendors provides staff with a choice to assure materials are available on any given scheduled workday.
|
Material |
Vendor |
Cumulative Bids |
|
Hot Point Joint Sealer |
Sherwin Industries |
$15,600.00 |
|
Alt. Polymer Modified Mix |
R.A. Cullinan |
$788,000.00 |
|
Precast Inlet Material |
Leman Precast Concrete |
$21,718.00 |
|
Concrete and Flowable Fill |
VCNA Prairie Material, LLC |
$83,202.00 |
|
Premium Cold Patch |
R.A. Cullinan |
$24,750.00 |
|
FA-1 Fill Sand |
R.A. Cullinan |
$1,600.00 |
|
FA-6 Fill Sand |
R.A. Cullinan |
$1,600.00 |
|
PEA Gravel |
R.A. Cullinan |
$2,800.00 |
|
|
TOTAL |
$939,270.00 |
FINANCIAL IMPACT: Funding for these expenditures is provided in the 2023 Operations Budget for Public Improvements.
NEIGHBORHOOD CONCERNS: The approval of this request will enhance the citizens’ quality of life by ensuring affordable materials will be available for street maintenance in 2023.
IMPACT IF APPROVED: Necessary street, storm sewer, and alley annual maintenance activities will continue.
IMPACT IF DENIED: Materials will not be available (or available at affordable prices) for annual street maintenance, resulting in infrastructure deterioration and would require more extensive repair work later, at additional cost.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER:
Leman Precast Concrete 02561-210630
R.A. Cullinan 00676-200630
Sherwin Industries 00124-210630
VCNA Prairie Material, LLC 00259-210630
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Beautiful Peoria
3. Grow Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Have an efficient government.
2. Invest in our infrastructure and transportation.
3. Reinvest in neighborhoods.
DEPARTMENT: Public Works