ACTION REQUESTED:
Title
Communication from the City Manager and the Fire Chief with a Request to APPROVE the PURCHASE of a Report Management System from the LOW BID of EMERGENCY REPORTING / ESO for Software, in the Amount of $102,856.50, from the FEMA Assistance to Firefighter Grant (AFG), and to PURCHASE the Hardware from Rugged Depot Company, in the Amount of $182,362.87, and IT360, in the Amount of $48,630.15, for a Total Amount of $333,849.52
Body
BACKGROUND: The City of Peoria received a Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG) in the amount of $333,500 for the purchase of a Report Management System.
The Purchasing Division issued seven (7) bid requests for the software and received four (4) responses:
Emergency Reporting/ESO $102,856.50
ImageTrend Technology $131,065.00
FDM/Safety Pad $217,072.00
Firehouse Software $218,243.00
Emergency Reporting/ESO software met all of the criteria set forth by the Peoria Fire Department Technology Committee and is in compliance with the National Incident Reporting System (NIMS) and the National Emergency Medical Services Information System. The other three (3) bids did not meet the Peoria Fire Department Technology Committee criteria.
The purchase of the hardware from Rugged Depot Company is utilizing the Federal Government General Services Administration (GSA) contract pricing.
The Purchasing Division issued seven (7) bid requests for the hardware and received two (2) responses:
IT360 $48,630.00
Bradfields $116,672.00
The City of Peoria Fire Department currently does not have computers in their fire vehicles, therefore no means of accessing data at emergency scenes. Hazardous materials responses are particularly dependent upon fast, accurate information and the Fire Department currently uses a library of reference books to obtain this needed information. With the current system, all necessary reports are hand written and brought back to the fire station for entry into the computer program. The ability to record information at the scene and to access preplans and emergency data will allow better decision making and improved safety for firefighters and citizens as well has help Peoria maintain its current ISO rating.
FINANCIAL IMPACT: Funding for this purchase will be from the FEMA AFG grant, Account #401-2201-550.53-04, Project #CB1517.
NEIGHBORHOOD CONCERNS:
IMPACT IF APPROVED: The Fire Department will have the necessary technology needed to ensure faster response times, more efficient use of resources, more accurate reporting, and improved safety to the firefighters and the citizens of Peoria.
IMPACT IF DENIED: The Fire Department will continue to strive to meet the needs of the citizens using the current outdated technology.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Emergency Reporting: 03342-160930; ESO: 03345-160930; Rugged Depot Company: 03350-160930; IT360: 03190-140331
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Have an efficient government.
DEPARTMENT: Fire