ACTION REQUESTED:
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Communication from the City Manager and Director of Public Works with a Request to Authorize Change Order #1 for a One-Year Extension of the LANDSCAPE STEWARDSHIP AND MAINTENANCE PROJECT with JIMAX LANDSCAPE, LLC to December 31, 2017, and to Authorize the City Manager to Execute the Change Order for a Total Budget Amount of $200,000.00. (Amends 16-354) [All Council Districts]
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BACKGROUND: There are many right-of-way locations and city-owned properties throughout the city of Peoria that are landscaped. Currently, Public Works does not have in-house staff to maintain these areas. The City has been bidding an annual landscape contract for maintenance services, only, which does not include assessing the site or adding new plant material. In 2016 the City put out a Request for Proposals (RFP) for the Landscape Stewardship and Maintenance Project. This project includes contractor site assessments, recommendations on how to improve the landscaped area to newly-installed quality, and a maintenance plan for the landscaped areas. The maintenance plan will help identify the resources that are needed to maintain these areas to a level acceptable to the community. JIMAX was the only contractor that submitted a RFP response.
As the city continues to install green infrastructure, staff anticipates using more vegetation in roadway improvement projects. Resources are needed to maintain these landscaped areas in good condition.
JIMAX has adequately completed the contract requirements. Staff is proposing to extend the existing JIMAX contract for landscape maintenance for 2017.
JIMAX will also provide ROW roadside weed spraying, ROW median weeds spraying, guardrail weed spraying and maintenance and weed spraying the vacant lots through the contract extension. JIMAX has special equipment and licensing to allow them to cost effectively and efficiently provide these services. JIMAX has adequately completed this type of work for the City in the past.
FINANCIAL IMPACT: This project will come from funds approved in the budget in 214-3121-542-3999.
NEIGHBORHOOD CONCERNS: Maintained landscaping is an asset to neighborhoods.
IMPACT IF APPROVED: The JIMAX will continue landscaping at City owned properties throughout the City.
IMPACT IF DENIED: The landscape at City owned properties will not be maintained.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: 03104-170331
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Attractive Neighborhoods with Character: Safe and Livable
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Have an efficient government.
DEPARTMENT: Public Works