File #: 18-174    Version: 1 Name: Low Bid of Roofing Assoc for Fire Central Roof
Type: Action Item Status: Consent Agenda
File created: 5/25/2018 In control: City Council
On agenda: 6/12/2018 Final action: 6/12/2018
Title: Communication from the City Manager and Director of Public Works with a Request to ACCEPT the Lowest Responsive Bid and AWARD a CONTRACT to ROOFING ASSOCIATES for the Roof Replacement of FIRE CENTRAL, 505 NE MONROE, in the amount of $306,738.00. (Council District 1)
Indexes: Goal 1 - Financially Sound City , Have an efficient government., Invest in our infrastructure and transportation

ACTION REQUESTED: 

Title

Communication from the City Manager and Director of Public Works with a Request to ACCEPT the Lowest Responsive Bid and AWARD a CONTRACT to ROOFING ASSOCIATES for the Roof Replacement of FIRE CENTRAL, 505 NE MONROE, in the amount of $306,738.00. (Council District 1)

 

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BACKGROUND:  The City of Peoria Community Investment Plan provides for the maintenance and repair of City buildings.  The Public Works Facility Operations Division has identified the roof at Fire Central as needing replacement.  The roof has had numerous repairs over the years.  Replacing the 20,000 square foot roof will keep the roof from damaging the other components of the building and save on repairs.

 

Sixteen (16) vendors were solicited for bids and a mandatory pre-bid meeting to discuss the specifications was held on April 26, 2018 at 10 a.m.  Bids were received and opened at 2 p.m. May 10, 2018, with 4 vendors responding, as follows:

 

              Contractor                          Bid Price                 Security              Location

            Roofing Associates           $306,738                 Bid Bond        Springfield, Illinois


            Western Waterproofing        $381,995                 Bid Bond          Peoria, Illinois 

            Kreiling Roofing                    $364,445                 Bid Bond          Peoria, Illinois

            Top Quality Roofing             $338,400                 Bid Bond           Mt. Zion, Illinois

The local purchasing preference did not affect these bids. 

 

FINANCIAL IMPACT:  Funding for this project is in the 2018 Capital Improvement Plan CB1803.

 

NEIGHBORHOOD CONCERNS:  N/A

                     

IMPACT IF APPROVED: The Roof will be repaired as planned. 

 

IMPACT IF DENIED:  The roof will continue to deteriorate and will require more maintenance to keep the roof from leaking, which will cause more damage to the interior of the building.

 

ALTERNATIVES:  N/A.

 

EEO CERTIFICATION NUMBER: Roofing Associates has a current EEO Certification #03481-190630.

 

WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?

 

1. Financially Sound City                     

 

WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?

 

1. Invest in our infrastructure and transportation.                     

2. Have an efficient government.                     

 

DEPARTMENT: Public Works