ACTION REQUESTED:
Title
Communication from City Manager and Director of Public Works Requesting Approval of a CONTRACT with FOTH INFRASTRUCTURE & ENVIRONMENT for the Engineering Services Agreement with the PEORIA CITY/COUNTY LANDFILL COMMITTEE from July 1, 2015 through June 30, 2016, in the amount of $253,000.
Body
BACKGROUND:
On April 15, 2015, the Peoria City/County Landfill Committee voted to approve the Engineering Services Agreement with Foth Infrastructure & Environment from July 1, 2015 through June 30, 2016, in the amount of $253,000. The Agreement covers specific areas of service and the breakdown for each follows:
On February 18, 2015, the Landfill Committee reviewed the Performance Metrics and mutually agreed that Foth had met the expectations of the components outlined in the performance metrics; and, directed staff to enter into negotiations with Foth.
The four performance metrics covered the following:
• Scope/Schedule/Budget: Meeting the contractual requirements
• Communication/Response Time: Meeting the agreed upon response times for the Contract Operating regarding review and response
• Compliance: Meeting the regulatory requirements to keep Landfill No. 1 in compliance
• Innovation: Providing the Committee with ideas that save money, increase visibility, and/or reduce environmental impacts
|
Description |
12-Month Budget |
|
General Compliance & Guidance |
$85,000 |
|
Technical Legal Support Services |
$5,000 |
|
Groundwater Assessments |
$30,000 |
|
Operation of Leachate & Gas Systems |
$95,000 |
|
Liquid Management & LFG Equipment |
$15,000 |
|
Leachate Extraction Improvements |
$5,000 |
|
Offsite Leachate Disposal |
$7,000 |
|
Landfill No. 1 Final Cover Repairs |
$15,000 |
|
|
|
|
Total for July 2015 - June 2016 |
$253.000 |
Engineering services and cost estimates included in the Agreement are in accordance with the 2015 City/County Landfill Budget.
Since the value of this annual contract exceeds $50,000 both the City Council and the County Board would need to approve the contract.
FINANCIAL IMPACT: Funds for this contract are included in the Landfill Fund, which is funded from the Landfill operations receipts.
NEIGHBORHOOD CONCERNS: There is continued interest in the landfill operations on the part of many area residents, and in retaining Foth, with their extensive experience, which will have a positive impact on the perception of our landfill operations for 2015/2016.
IMPACT IF APPROVED: Work at the Peoria City/County Landfill would be extended from July 1, 2015 through June 30, 2016 with experienced individuals from Foth Infrastructure & Environment.
IMPACT IF DENIED: The Landfill Committee would still need technical assistance to operate the Landfill, so an engineering firm would need to be retained for this service.
ALTERNATIVES: None
EEO CERTIFICATION NUMBER: Foth Infrastructure & Environment has EEO Number 00019-150331.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Support sustainability.
2. Invest in our infrastructure and transportation.
3. Have an efficient government.
DEPARTMENT: Public Works