ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request for Authorization to Enter into the Following MASTER SERVICES AGREEMENTS for 2016-2018 PROFESSIONAL ENGINEERING SERVICES:
A. AGREEMENT with TERRA ENGINEERING, LTD., in an Amount Not to Exceed $2,000,000.00, for DESIGN ENGINEERING AND OTHER VARIOUS SERVICES;
B. AGREEMENT with MIDWEST ENGINEERING ASSOCIATES, INC., in an Amount Not to Exceed $1,500,000.00, for DESIGN ENGINEERING AND OTHER VARIOUS SERVICES;
C. AGREEMENT with HANSON PROFESSIONAL SERVICES, INC., in an Amount Not to Exceed $1,500,000.00, for DESIGN ENGINEERING AND OTHER VARIOUS SERVICES;
D. AGREEMENT with CRAWFORD, MURPHY & TILLY, in an Amount Not to Exceed $1,000,000.00, for DESIGN ENGINEERING AND OTHER VARIOUS SERVICES;
E. AGREEMENT with INFRASTRUCTURE ENGINEERING, INC., in an Amount Not to Exceed $500,000.00, for DESIGN ENGINEERING AND OTHER VARIOUS SERVICES;
F. AGREEMENT with HUTCHISON ENGINEERING, INC., in an Amount Not to Exceed $400,000.00, for DESIGN ENGINEERING AND OTHER VARIOUS SERVICES;
G. AGREEMENT with MILLENNIA PROFESSIONAL SERVICES OF ILLINOIS, LTD, in an Amount Not to Exceed $2,000,000.00, for CONSTRUCTION ENGINEERING AND OTHER VARIOUS SERVICES;
H. AGREEMENT with FARNSWORTH GROUP, INC., in an Amount Not to Exceed $1,500,000.00, for CONSTRUCTION ENGINEERING AND OTHER VARIOUS SERVICES;
I. AGREEMENT with MAURER-STUTZ, INC., in an Amount Not to Exceed $1,000,000.00, for CONSTRUCTION ENGINEERING AND OTHER VARIOUS;
J. AGREEMENT with HERMANN & ASSOCIATES, LLC, in an Amount Not to Exceed $500,000.00, for CONSTRUCTION ENGINEERING AND OTHER VARIOUS SERVICES;
K. AGREEMENT with AMEC FOSTER WHEELER, in an Amount Not to Exceed $1,000,000.00, for PROJECT MANAGEMENT AND OTHER VARIOUS SERVICES;
L. AGREEMENT with FOTH INFRASTRUCTURE & ENVIRONMENT, LLC, in an Amount Not to Exceed $450,000.00, for DATA COLLECTION AND OTHER VARIOUS SERVICES;
M. AGREEMENT with AUSTIN ENGINEERING, in an Amount Not to Exceed $400,000.00, for SURVEY AND OTHER VARIOUS SERVICES;
N. AGREEMENT with MOHR & KERR ENGINEERING & LAND SURVEYING, PC, in an Amount Not to Exceed $400,000.00, for SURVEY AND OTHER VARIOUS SERVICES;
O. AGREEMENT with DEWBERRY ARCHITECTS, INC., in an Amount Not to Exceed $400,000.00, for DEVELOPMENT REVIEW AND OTHER VARIOUS SERVICES; and
P. AGREEMENT with CONSERVATION DESIGN FORUM, in an Amount Not to Exceed $250,000.00, for DESIGN ENGINEERING REVIEW AND OTHER VARIOUS SERVICES.
Body
BACKGROUND: In 2012, the City issued an RFQ and selected firms for the first round of three-year engineering Master Service Agreements (MSAs). On March 13, 2012, Council approved that process under Item 12-082. The MSAs established under that process were extended into 2015 and expired at the end of December. The current Request for Statements of Qualifications (RFQ) for Various Engineering Services was advertised in the Peoria Journal Star and posted on the City web site. This new round of Master Services Agreements will fulfill the need for professional services through Years 2016, 2017, and 2018. The professional engineering services requested under the RFQ include Phases 1&2 Engineering, Phase 3 Engineering, and other technical services. Work Orders under a blanket MSA will be issued for individual projects and will be negotiated and authorized by the City Engineer on an as-needed basis.
Submittals were accepted on March 11, 2016 at 4:00 PM with twenty six (26) teams submitting. The selection team included Director of Public Works Mike Rogers, Assistant Public Works Director/City Engineer Scott Reeise, Traffic Engineer Nick Stoffer, and Civil Engineers II Jane Gerdes, Andrea Klopfenstein, and Stephen Letsky.
The selection criteria included experience of the team, experience of the individuals assigned to the project, flexible staffing levels, project approach, quality of previous projects, ability to meet schedule and budget, public outreach/ involvement, communication plan, innovation ideas or experience, ideas or experience with green infrastructure, ability to staff the project locally, quality of the proposal, labor rates and reimbursable rates.
The Community Investment Plan was consulted to determine the amount of total engineering services needed for the next three years. The 2016-2020 Community Investment Plan identifies approximately $49.5 million in infrastructure investment over the next three years, with a possible additional $30 million in combined sewer investment for a total of $79 million of total investment. Twenty percent (20%) of the $79 million would be $15.8 million for engineering fees. Staff recommends entering into agreements for a maximum value of $14.8 million for master services, which will allow staff to enter into work orders and implement the Community Investment Plan efficiently. These MSAs are not a guarantee of work, but allow staff to enter into work orders up to the maximum amount for each selected firm. If additional funds are needed for a work order, staff will come back to Council for approval.
Minority Business Enterprises (MBE) account for 16.9% of the recommended master service agreement dollar value and 16.9% are recommended with Women Business Enterprises (WBE).
FINANCIAL IMPACT: Funding for the Work Orders under the Master Service Agreements will come from Community Investment Program funds.
NEIGHBORHOOD CONCERNS: These contracts will enable the City to continue to be responsive to citizen concerns.
IMPACT IF APPROVED: Staff will enter into engineering agreements and will issue work orders for design, construction and other technical engineering services as needed.
IMPACT IF DENIED: Due to staffing levels, the City is unable to complete the work in house. If consultants are not used to support the engineering staff, then many projects will not be able to be completed.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Amec Foster Wheeler has Current EEO #01964-170331; Austin Engineering #00477-161231; Conservation Design Forum #03369-170331; Crawford, Murphy & Tilly #01746-170331; Dewberry Architects #00208-160930; Farnsworth Group #00428-161231; Foth #00019-170331; Hanson Professional Services #00320-161231; Hermann & Associates #02723-160630 (WBE); Hutchison Engineering #03131-170331; Infrastructure Engineering #02956-160630 (MBE); Maurer-Stutz, Inc. #00261-160630; Midwest Engineering #03112-170331; Millennia Professional Services #02363-170331 (MBE); Mohr & Kerr #02950-170331; and TERRA Engineering #02347-160630 (WBE).
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Attractive Neighborhoods with Character: Safe and Livable
3. Vibrant Downtown: Riverfront/ Central Business District/ Warehouse District
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Support sustainability.
3. Have an efficient government.
DEPARTMENT: Public Works