ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to APPROVE a Renewal of an AGREEMENT with JIMAX LANDSCAPE, LLC for One (1) Year for the LANDSCAPE STEWARDSHIP AND MAINTENANCE PROJECT to December 31, 2018, not to exceed $150,000.00. (All Council Districts)
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BACKGROUND: (Reference 17-131) There are many right-of-way (ROW) locations and City-owned properties throughout the City of Peoria that are landscaped. Currently, Public Works does not have in-house staff to maintain these areas. The City had been bidding an annual landscape contract for maintenance services only, which does not include assessing the site or adding new plant material. This project includes contractor site assessments, recommendations on how to improve the landscaped area to newly-installed quality and a maintenance plan for the landscaped areas. The maintenance plan will help identify the resources that are needed to maintain these areas to a level acceptable to the community.
As the City continues to install green infrastructure, staff anticipates using more vegetation in roadway improvement projects. Resources are needed to maintain these landscaped areas in good condition.
JIMAX has adequately completed the contract requirements to date. Staff is proposing to renew the existing JIMAX contract for landscape maintenance for 2018.
JIMAX will also provide ROW roadside weed spraying, ROW median weeds spraying, guardrail weed spraying and maintenance as well as weed spraying the vacant lots through the contract extension. JIMAX has special equipment and licensing to allow them to cost-effectively and efficiently provide these services. JIMAX has adequately completed this type of work for the City in the past and has committed to their workforce reflecting the community. Recently JIMAX has offered a an upcoming graduate of the PeoriaCorps a position within their company.
FINANCIAL IMPACT: This project will come from funds approved in the Public Works operating budget.
NEIGHBORHOOD CONCERNS: Maintained landscaping is an asset to neighborhoods.
IMPACT IF APPROVED: The JIMAX will continue landscaping at City-owned properties throughout the City.
IMPACT IF DENIED: The landscape at City-owned properties will not be maintained.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: 03104-080630
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Have an efficient government.
3. Support sustainability.
DEPARTMENT: Public Works