ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to ACCEPT the LOW BID of OTTO BAUM COMPANY and Award the CONSTRUCTION CONTRACT, in the Amount of $139,365.00, Which is the Low Bid plus Contingency, for the DELMAR COURT RECONSTRUCTION PROJECT (Hudson Street Southerly to the Dead End). (Council District 2)
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BACKGROUND: Under Item #15-376, City Council approved the 2016-2017 Biennial Budget tax levies to fund road and bridge repairs. The funds generated from this levy have gone toward several road projects in the City limits during 2016. Delmar Court was in the final round of these residential roadway reconstruction projects.
The Public Works Department investigated pavement condition for City streets and assigned Pavement Condition Index (PCI) ratings. Delmar Court, between Hudson Street southerly to the dead end, was rated 39 on the index. Pavement preservation is recommended for PCI 70 and above. Therefore, complete reconstruction is recommended for Delmar Court.
The Public Works Department is implementing pavement thickness standards to the infrastructure improvements along Delmar Court as proposed in the Manual of Practice. Additionally, Illinois American Water Company (IAWC) proposed to reconstruct the water main on this roadway and replace the existing lead-serviced water main with a non-lead, modern main and services. Their project was begun by IAWC’s contractor in late August. Public Works is coordinating replacement of this low-index rated roadway with replacement of the underlying water main.
The Delmar Court Reconstruction Project was advertised and bids were opened on August 31, 2016 with four base bids and alternate bids received as follows:
Contractor Base Bid Alternate Bid
Otto Baum (Alternate Bid is Low) $146,453.53 $136,632.31
Illinois Civil Contractors, Inc. $143,393.73 $141,885.97
R.A. Cullinan & Son, UCM $152,430.78 $153,386.23
P.A. Atherton Construction $180,131.14 $184,424.38
Engineer’s Base estimate: $126,732.12
Engineer’s Alternate estimate: $130,832.86
Staff recommends authorization to increase the base bid of the lowest responsible bidder by 2% or $2,732.65 for construction contingency.
Otto Baum Company, is a local business that has successfully performed similar roadway work for the City in the past.
The Good Faith Efforts documentation submitted by Otto Baum has been reviewed and approved by the Equal Opportunity Manager. The company will be utilizing a Minority Business Enterprise to perform construction layout services equal to 2.6% and a pair of Women Business Enterprises to provide landscaping and traffic control equal to 6.3% of the total contract amount.
Millennia Professional Services, an MBE company, will be performing Phase 3 Construction Engineering services through their Master Engineering Services Agreement.
FINANCIAL IMPACT: The total budget for this reconstruction project will be utilized as follows:
BUDGET PROJECT EXPENDITURES
Project RP1604 Delmar Ct, $175,000.00 Construction (Otto Baum): $139,365.00
Residential Reconstruction Project Phase II Engr (Hermann): $ 19,000.00
Phase II Survey (Austin Engr): $ 1,389.50
Phase III Engr (Millennia): $ 13,600.00
City Staff, Project Admin: $ 1,645.50
TOTAL $175,000.00 TOTAL: $175,000.00
NEIGHBORHOOD CONCERNS: Staff has met with the residents to solicit feedback for elements of reconstruction. The attendance was the highest of any recent project meeting. Residents are highly favorable of the planned Delmar Court Reconstruction, as well as the water main and service replacement.
IMPACT IF APPROVED: Staff can proceed with issuing construction contracts to initiate the 2016 Community Investment Plan’s Residential Roadway Reconstruction.
IMPACT IF DENIED: The Pavement Condition Index Rating of this roadway will degrade further without adequate infrastructure improvements.
ALTERNATIVES: As Council Directs.
EEO CERTIFICATION NUMBER: Otto Baum Company has a current EEO Certification #00073-161231.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Attractive Neighborhoods with Character: Safe and Livable
2. Financially Sound City Government, Effective City Organization
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Reinvest in neighborhoods.
3. Support sustainability.
DEPARTMENT: Public Works