ACTION REQUESTED:
Title
Communication from the City Manager and Public Works Director with a Request to:
A. Approve the SUPPLEMENTAL MOTOR FUEL TAX RESOLUTION in the Amount of $200,000.00 for Construction and Permanent Easement Acquisition Services for TOWNLINE ROAD RECONSTRUCTION for a Total Resolution in the Amount of $1,240,000.00.
B. Accept the LOW BID of ILLINOIS CIVIL CONTRACTORS, INCORPORATED and Award the CONSTRUCTION CONTRACT, in the Amount of $1,022,617.12, with an Additional Authorization in Contingency of $51,130.86, for a Total Award of $1,073,747.98 for the TOWNLINE ROAD RECONSTRUCTION Project (340 feet east of Industrial Road to University Street). [District 5]
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BACKGROUND: Council approved of Item #14-005(A) on January 14, 2014, which established the Motor Fuel Tax Resolution authorizing expenditure of MFT funds on Survey and Design Engineering, Construction, Construction Contingency, Construction Engineering, and City Project Administration. The Resolution for roadway Section number 13-00363-01-PV was then submitted to Illinois Department of Transportation (IDOT). The Phase 2 Engineering (Survey and Design Engineering) was completed in May 2014.
City Council also approved a Permanent Easement Purchase Payment to an adjacent property of the Townline Road project as Item #14-152 on April 22, 2014. The Permanent Easement that was purchased will allow the Townline Road project to properly rebuild the stormwater drainage outfall area. This public infrastructure was previously on private property without an easement.
The Location Map of the project site is attached.
This Motor Fuel Tax project design was approved by IDOT and advertised for bids on May 22 and 23, 2014. Bids were opened on June 10, 2014 with four bids received as follows:
Contractor Total Bid
Illinois Civil Contractors, Inc. $1,022,617.12
Otto Baum Company $1,051,960.79
RA Cullinan (UCM) $1,061,020.75
Stark Excavating $1,146,723.73
Engineer's base estimate: $978,751.00
Illinois Civl Contractors, Inc. (ICCI) is a local business that has successfully performed work for the City in the past.
The Good Faith Efforts documentation submitted by ICCI has been reviewed and approved by the Equal Opportunity Manager. The MBE scopes of work equal 10.20% of the total bid amount, and the WBE scopes of work equal 5.90% of the total contract. Both of these values exceed the City's Participation Goals.
Farnsworth Group will be performing Construction Engineering services through their Engineering Master Services Agreement with the city, which Council approved on April 24, 2012.
FINANCIAL IMPACT: The Townline Road Reconstruction project will be funded utilizing the following:
BUDGET PROJECT EXPENDITURES
State MFT $1,240,000.00 Engineering Phase II (Mohr&Kerr): $ 40,044.00
Construction (ICCI): $1,073,747.98
Engineering Phase III (Farnsworth): $ 102,261.71
Permanent Ease (Terra): $ 3,100.00
Perm Ease Purchase (VCNA): $ 8,300.00
Staff: $ 12,546.31
TOTAL $1,240,000.00 TOTAL: $1,240,000.00
NEIGHBORHOOD CONCERNS: Area businesses have been notified of the project and its progression. The first public meeting was held at Peoria Production Shop, 2029 W. Townline Road, on March 18, 2014. Further contact with the area businesses will occur with an update to construction phasing and projected timelines.
IMPACT IF APPROVED: Staff will move forward with issuing construction contracts to implement the 2014 Community Investment Plan's Townline Road Reconstruction project.
IMPACT IF DENIED: Staff will not proceed with issuing a construction contract and will need additional direction from Council.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Illinois Civil Contractors, Inc. has current EEO Certification Number 02533-150331.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL'S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Grow Peoria: Businesses, Jobs, and Population
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Support sustainability.
3. Have an efficient government.
DEPARTMENT: Public Works