ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works With a Request to Approve a SOLE SOURCE PURCHASE of ANTI-IDLE AND CLIMATE CONTROL SOFTWARE AND EQUIPMENT for Five (5) Police Vehicles at $4,644.69 Per Vehicle from CAPITOL CITY THERMO KING of Springfield, Illinois, for the Total Amount of $23,223.45.
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BACKGROUND: For a number of years, the City of Peoria has had an anti-idling policy for its fleet of vehicles. Police vehicles, however, must be kept running in order to maintain its emergency systems and allow for prompt response times.
The Governor to Reduce Idle and Pollution (GRIP) anti-idle demo program began in February 2015. The system’s equipment consists of an external heater and a console-mounted controller. The console-mounted controller is operated by the driver to control the cabin temperature. When the car is in park, the GRIP system starts to monitor the vehicle’s cabin temperature and charging system. When all the necessary parameters are met, the vehicle’s engine will shut down, and the GRIP system will start and keep accessories running, such as the emergency lights, radios, computers, etc. leaving the vehicle fully functional. During the winter months, the external heater will activate and maintain the cabin’s desired set temperature.
It has been shown that, during one hour of engine idling, a vehicle typically will burn 76.8 to 128 ounces of fuel. Utilizing the GRIP during the same period uses only 12 ounces of fuel. During the cold months of the demo, the test car was averaging $100.00 per week in fuel savings. In the warmer months, the system operates from the factory-installed air conditioning. The GRIP still activates, but the engine is required to run more during the same time period. During the warm months of the demo, the test car averaged $40.00 to $50.00 per week in fuel savings.
The projected cost savings per car, per year, based on 20 weeks @ $100 per week of cold weather, and 32 weeks @ $50 per week of warm weather, is approximately $3,600 per year. The other benefit that will be realized is the reduction of Co2 emissions by over 10 tons per year per car.
The life expectancy of the GRIP system is 15 to 20 years, and it is transferable it to another vehicle after the 5-year average life of a police car, at a cost of approximately $1,700. Based on the before-mentioned savings, the city will see a return on the initial investment in 15 months.
The Fleet Division proposes the system’s purchase and use in five police units with different types of patrol in various areas of the city. Fleet will re-evaluate the systems in one year, after pertinent data collection, and proceed from there. Capitol City Thermo King of Springfield is the only company which produces this system for automobiles. Attached is their quote.
FINANCIAL IMPACT: The total purchase of $23,223.45 will be paid from Operating funds Account No. 101-3122-548.41-04. A surplus is projected this year from the fuel account due to the reduced price of fuel.
NEIGHBORHOOD CONCERNS: Quick response times are important to citizens’ safety.
IMPACT IF APPROVED: Fuel savings and reduced CO2 emissions to the City of Peoria.
IMPACT IF DENIED: This fuel cost savings attempt will not be undertaken.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Capitol City Thermo King has current EEO#03347-160930.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Support sustainability.
3. Have an efficient government.
DEPARTMENT: Public Works