ACTION REQUESTED:
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Communication from the City Manager and ECC Manager with a Request to PURCHASE a Replacement Fire Station Alerting System from LOCUTION SYSTEMS, INC., in the amount of $294,286.00, and APPLICATIONS DATA SYSTEMS, INC. (ADSi), in the amount of $20,000.00.
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BACKGROUND: The Capital Improvement Budget provides for the replacement of the Fire Department - fire station alerting system. This system is the link between the Emergency Communication Center and the twelve (12) fire stations. The current system was installed in 1986 and has outlived its useful life and is prone to frequent repairs. It also does not meet current National Fire Protection Association (NFPA) fire station alerting standards.
On March 28, 2016 the Purchasing Division issued a request for proposal and solicitations were sent to eight (8) vendors. The City received three (3) responses on June 8, 2016 from two vendors: Chicago Communications with a primary and alternate response and Locution Systems. The proposals were reviewed and the primary proposals were scored. (See Attachment A)
Locution Systems was selected as the successful proposal.
Over the past few months the City has been working with Locution on the detailed technical aspects of the alerting system. Locution offers the Peoria Fire Department an alerting system that is built for the future. Future components that may be needed can be added to the base system. The alerting system will be Insurance Service Office (ISO) compliant for monitored circuitry and should provide additional points for future ISO inspections. The alerting system will have ramped audio that will not startle firefighters, provide turn out timers to improve turn out time, and a day/night switch that will allow activation of only those fire stations that need to respond to a call for service. In conjunction with the installation, our current software provider ADSi will connect the system to the computer aided dispatch (CAD) system in the Emergency Communications Center. The system also has an automated voice system and will reduce response time on full response fire call responses by at least 15 seconds per call. This is due to the fact that all responding stations will receive the notification at the same time, not by individual station as it is today.
The new system will have a significant impact on reducing response time for structure fires.
The Good Faith Effort documentation provided by Locution Systems has been reviewed and approved by the Equal Opportunity Manager. The company will be utilizing a Minority Business Enterprise and two Women Business Enterprises to supply the materials and services needed to install the system.
FINANCIAL IMPACT: Funds for the upgraded fire station alerting system are budgeted in the 2015, 2016, and 2017 CIP funds for the Emergency Communications Center (ECC) radio budget.
NEIGHBORHOOD CONCERNS: There are no neighborhood concerns. Improved response times for the Peoria Fire Department will be a benefit to neighborhoods and citizens.
IMPACT IF APPROVED: The Peoria Fire Department will have an upgraded fire station alerting system that will be reliable, reduce response time by 15 seconds or more on structure fires, potentially assist in improving the ISO rating, and improve the health and well-being of the firefighters.
IMPACT IF DENIED: Present alerting system will be maintained until parts are no longer available.
ALTERNATIVES: None
EEO CERTIFICATION NUMBER: Locution 03386-170630
Application Data Systems Inc 01171-180331
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Attractive Neighborhoods with Character: Safe and Livable
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation
DEPARTMENT: Emergency Communications Center