ACTION REQUESTED:
Title
Communication from City Manager and Director of Public Works with a Request to Accept the LOW BIDS and to Approve CONTRACTS with WINEINGER & SONS, in the Amount of $15,000.00, JIMAX LANDSCAPE, in the Amount of $31,000.00, HEARN'S LANDSCAPING, in the Amount of $24,000.00, and STEVE WALTON CONSTRUCTION, in the Amount of $15,000.00, for the 2014 MOWING CONTRACTS for City of Peoria Boulevards, Rights of Way and Facilities.
Body
BACKGROUND:
Staff has determined that most mowing contractors are too small to complete the entire mowing contract and still service their regular customers. In order to allow small contractors to bid and get the best prices, this mowing contract is divided into 5 routes. Bidders are asked to bid on all 5 routes but are only awarded as much work as they can complete per the City's schedule. The only bidder qualified to complete all 5 routes was Commercial Grounds Maintenance.
The Purchasing Division distributed 50 bid packets and 6 bidders responded. One new bidder was disqualified for not following directions and 5 bids were opened. The bids are shown in the table below. The City has a 3% incentive to award work to local vendors. JIMAX Landscaping is the only vendor located in the City of Peoria. Even though they were the second low bidder on Routes 2 and 5, this 3% incentive made them the recommended low bidder on these routes. The recommended bids are shown in bold type. Due to the severe drought the past two years, most locations were only mowed 13 times. However, during a wet year these locations might have to be mowed 22 times.
|
Route 1 |
Route 2 |
Route 3 |
Route 4 |
Route 5 |
Hearn's Landscaping |
$560.00 |
$558.00 |
$1,060.00 |
$830.00 |
$830.00 |
Steve Walton Constr. |
$630.00 |
$585.00 |
$630.00 |
$1,125.00 |
$935.00 |
Commercial Grounds Maint. |
$1,135.00 |
$981.00 |
$1,882.00 |
$1,695.00 |
$1,982.00 |
JIMAX Landscaping |
$701.19 |
$564.27 |
$666.69 |
$970.26 |
$753.29 |
Wineinger & Sons |
$520.75 |
$625.61 |
$1,026.72 |
$957.32 |
$743.95 |
|
|
|
|
|
|
Staff Estimate |
$562.00 |
$734.00 |
$1,033.00 |
$1,010.00 |
$1,044.00 |
Hearn's Landscaping is a minority owned business.
FINANCIAL IMPACT: Funding for this expenditure is provided in the Public Maintenance Horticulture Services Account Number 101-3124-542.36-04.
NEIGHBORHOOD CONCERNS: Keeping public property mowed improves the quality of the entire City.
IMPACT IF APPROVED: Public property will be mowed on a regular basis.
IMPACT IF DENIED: Public property will not be mowed.
ALTERNATIVES: As directed by Council.
EEO CERTIFICATION NUMBER: All proposed vendors have current EOO certification numbers: Wineinger & Sons #03034-141231, JIMAX Landscaping #03104-150331, Hearn's Landscaping #02108-150331, and Steve Walton Construction #03281-150630.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL'S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Attractive Neighborhoods with Character: Safe and Livable
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Support sustainability.
2. Keep taxes and fees competitive.
3. Have an efficient government.
DEPARTMENT: Public Works