ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to APPROVE a STATE MOTOR FUEL TAX (MFT) RESOLUTION, in the Amount of $3,400,000.00, for the NORTHMOOR ROAD IMPROVEMENT PROJECT (from ALLEN ROAD to UNIVERSITY STREET). (Council District 4)
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BACKGROUND: The Northmoor Road project, from Allen Road to University Street, is the final phase of improvement to this arterial street that needs significant infrastructure repair. The segments of Northmoor Road between University Street and Knoxville Avenue were previously reconstructed in the past nine years. The design of the current section of Northmoor Road follows Complete, Green Streets infrastructure policies, including a permeable pavement bike lane, new sidewalks, pedestrian-scale street lighting, and a new concrete pavement roadway.
This multi-year construction project began in August, 2017 and will finish in fall, 2019. The attached Supplemental MFT Resolution will fund the 2018 construction engineering services in the amount of $610,000.00, final design engineering services in the amount of $55,000.00, and a portion of the City of Peoria’s share of construction in the amount of $2,735,000.00.
A future, supplemental MFT resolution will be proposed in 2019 when 2019 funds are available.
Construction engineering services will be provided by Millennia Professional Services of Illinois, Ltd., an MBE, as a work order under their Master Services Agreement #16-119-G approved by Council on April 12, 2016 and amended under #18-013 approved by Council on January 23, 2018 for the total not-to-exceed amount of $2,350,000. Work Order 18-01 for Millennial Professional Services in the amount of $610,000.00, and a copy of Supplement #1 for a Construction Engineering Services Agreement, in the supplemental amount of $610,000, are attached. (Note that the Illinois Department of Transportation (IDOT) requires that the Engineering Agreement be executed in their format in order to use MFT funds for the work.)
Final design engineering services are provided by will be provided by Hanson Professional Services, Inc., as Work Orders 16-06, 16-07, and 16-08, in the total amount of $55,000.00, under their Master Services Agreement #16-119-C approved by Council on April 12, 2016 for the total not-to-exceed amount of $1,500,000.00. The Work Orders are attached, as well as a Copy of Supplement #2 for a Preliminary Engineering Services Agreement, in the supplemental amount of $55,000. (Note that the Illinois Department of Transportation (IDOT) requires that the Engineering Agreement be executed in their format in order to use MFT funds for the work.)
Construction expenses in the amount of $2,735,000.00 represent MFT funds proposed to be used for the City of Peoria’s share of the IDOT construction contract. The Joint Agreement related to the Northmoor Road construction was approved by Council as Item #17-163 on June 13, 2017.
FINANCIAL IMPACT: Funding will come from State Motor Fuel Tax revenue (MFT Section #05-00302-00-PV) and Community Investment Plan Project M14302 Northmoor Road, Allen Road to University Street.
NEIGHBORHOOD CONCERNS: Northmoor Road is an arterial street in need of repair. Significant effort has been directed toward coordination among Exposition Gardens, Peoria Public Schools, the Peoria Fire Department, and other property owners to address construction logistics and safety.
IMPACT IF APPROVED: The stated project expenses will be paid with State Motor Fuel Tax Dollars.
IMPACT IF DENIED: Other funds will need to be sought to cover the stated project expenses.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Millennia Professional Services, Inc. is a MBE and has a current EEO Certification number of 02363-180331. Hanson Professional Services has a current EEO Certification number of 00320-181231.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Grow Peoria
3. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Reinvest in neighborhoods.
3. Keep taxes and fees competitive.
DEPARTMENT: Public Works