ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to APPROVE the PURCHASE of REPLACEMENT POLICE VEHICLES through the State of Illinois Contract Bid Process, in the Total Amount of $207,918.00.
Body
BACKGROUND: The vehicles listed below are at the end of their useful life as police vehicles. The chart below shows the current mileage as well as the projected mileage for one year from now, if kept in service. The chart also shows the maintenance and repair cost to date. The formula used for replacement is as follows: One point per year for age, one point for every thousand (1,000) miles driven,1-5 points for type of service, 1-4 points for reliability, 1-5 points for percentage of maintenance and repair cost (versus purchase price), and 1-4 points for vehicle condition.
The following table (in red) is an example:
|
YEAR |
VEHICLE |
AGE/ POINTS |
MILEAGE AS OF 4/30/18 |
MILEAGE POINTS |
TYPE OF SERVICE |
RELIABILITY |
ORIGINAL COST |
M/R COST |
M/R PERCENTAGE |
M/R POINTS |
CONDITION POINTS |
TOTAL POINTS |
|
2012 |
Impala |
6 |
107,000 |
10.7 |
5 |
4 |
$22,000 |
$21,472 |
98% |
4 |
4 |
35 |
|
UNIT NO. |
|
YEAR |
VEHICLE |
Assignment |
Mileage as of 4/18/18 |
Projected Mileage by April 2019 |
Maintenance and Repair cost |
Maintenance and Repair % to original cost |
TOTAL POINTS |
|
117POL |
|
2014 |
FORD E250 |
Patrol Wagon |
105,000 |
131,250 |
$14,860 |
57% |
32 |
|
504POL |
|
2013 |
CHEVY IMPALA |
Patrol |
108,312 |
129,974 |
$15,133 |
69% |
34 |
|
506POL |
|
2013 |
CHEVY IMPALA |
Patrol |
99,359 |
118,462 |
$19,557 |
89% |
34 |
|
519POL |
|
2012 |
CHEVY IMPALA |
Patrol |
107,319 |
125,217 |
$21,472 |
98% |
35 |
|
551POL |
|
2013 |
CHEVY IMPALA |
Patrol |
96,018 |
115,222 |
$16,645 |
76% |
30 |
|
563POL |
|
2013 |
CHEVY IMPALA |
Patrol |
99,407 |
118,346 |
$20,599 |
94% |
32 |
|
564POL |
|
2014 |
CHEVY TAHOE |
Patrol Supervisor |
155,816 |
193,729 |
$21,125 |
66% |
33 |
|
CONDITION |
|
UNDER 18 |
CONDITION 1 |
EXCELLENT |
|
18 TO 22 |
CONDITION 2 |
GOOD |
|
23 TO 27 |
CONDITION 3 |
QUILIFIES FOR REPLACEMENT |
|
28 AND ABOVE |
CONDITION 4 |
NEEDS IMMEDIATE CONSIDERATION |
Staff is requesting approval for the following vehicles to be purchased: three (3) Chevrolet Impala police vehicles for fleet replacement in the amount of $68,991, one (1) Chevrolet Tahoe in the amount $37,710 from Miles Chevrolet in Decatur Illinois, one (1) Ford T-350 Van in the amount of $33,947 from landmark in Springfield Illinois, and two (2) Ford Utility police vehicles in the amount of $67,270 from Marrow Brothers Ford in Greenfield, Illinois. All vehicles will be purchased through the State of Illinois contract bid process.
FINANCIAL IMPACT: Remaining monies from the 2017 Capital Improvement Project fund will be used for these purchases. (Account #401-8401-551-54.02 / CB-1719)
NEIGHBORHOOD CONCERNS: N/A
IMPACT IF APPROVED: Replacement of these front-line patrol units ensures a fleet of serviceable police emergency vehicles for neighborhood patrols and other necessary police functions.
IMPACT IF DENIED: If these vehicles are not replaced, additional stress will be placed on the existing fleet in the form of increased cost and numbers of repairs for maintenance on existing emergency vehicles. There is also a greater potential for additional down time and unavailability of a minimum police fleet.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: N/A (Covered by State of Illinois Contract Bid EEO Guidelines)
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Safe Peoria
2. Financially Sound City
3. Not applicable.
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Reduce crime.
2. Have an efficient government.
3. Support sustainability.
DEPARTMENT: Public Works