ACTION REQUESTED:
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Communication from the City Manager and Director of Public Works with a Request to APPROVE a CONTRACT for the LANDSCAPE STEWARDSHIP AND MAINTENANCE PROJECT with JIMAX LANDSCAPE, LLC., in an Amount Not to Exceed $150,000.00, Including up to $120,000.00 for Labor and Equipment and up to $30,000.00 for Materials. (All Council Districts)
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BACKGROUND: Many right-of-way locations and City-owned properties throughout the City of Peoria are landscaped. Currently, Public Works does not have in-house staff to maintain these areas. The City has been bidding on an annual landscape contract for maintenance services only, which does not include assessing the site or adding new plant material.
The Landscape Stewardship and Maintenance Project includes contractor site assessments, recommendations on how to improve the landscaped area to newly-installed quality, and a maintenance plan for the landscaped areas. The maintenance plan will help identify the resources that are needed to maintain these areas to a level acceptable to the community.
As the City continues to install green infrastructure, staff anticipates using more vegetation in roadway improvement projects. Resources are needed to maintain these landscaped areas in good condition.
On January 23, 2023, the City put out a Request for Proposals for the Landscape Stewardship and Maintenance Project with 2 bids received.
JIMAX LANDSCAPE, LLC will also provide ROW roadside weed spraying, ROW median weed spraying, guardrail weed spraying and maintenance, and weed spraying the vacant lots. JIMAX LANDSCAPE, LLC has special equipment and licensing to allow them to cost-effectively and efficiently provide these services. JIMAX LANDSCAPE, LLC has adequately completed this type of work for the City in the past.
FINANCIAL IMPACT: This project will come from funds approved in the budget in Account #8013023-503605
NEIGHBORHOOD CONCERNS: Keeping public property mowed improves the quality of life for the entire community. Ill-kept landscaping is a blighting influence on neighborhoods and can cause health concerns whereas maintained landscaping is an asset to neighborhoods.
IMPACT IF APPROVED: JIMAX LANDSCAPE, LCC will maintain landscaping at City-owned properties and right-of-way locations throughout the City.
IMPACT IF DENIED: The landscape at City-owned properties and right-of-way locations will not be maintained, causing the City’s appearance to suffer and increasing neighborhood blight.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: JIMAX LANDSCAPE, LLC has EEO #03104-191231.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Beautiful Peoria
3. Choose an item.
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Have an efficient government.
3. Reinvest in neighborhoods.
DEPARTMENT: Public Works