ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request for the Following: (Council District 2)
A. ACCEPT the LOW BID of R.A. CULLINAN, a Division of United Contractors Midwest (UCM), in the Amount of $10,710,261.63, and APPROVE a CONTRACT for the GLEN AVENUE REHABILITATION PROJECT, with an Additional Authorization of $480,108.37 (4.5%) for Contingencies, for a Total Award of $11,190,370.00; and,
B. APPROVE a STATE MOTOR FUEL TAX RESOLUTION in the Amount of $7,580,000.00, Utilizing Rebuild Illinois Funds for Construction of the GLEN AVENUE REHABILITATION PROJECT (WAR MEMORIAL DRIVE to UNIVERSITY STREET).
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BACKGROUND: Glen Avenue from War Memorial Drive to University Street is in need of reconstruction due to poor road condition. Glen Avenue has an existing PCI of 46. Glen is an important commercial corridor in the city. The project will reconstruct the concrete pavement, install new curb and gutter, traffic signals, repair sections of sidewalk, and drainage improvements. Staff anticipates construction will be completed by October 31, 2024.
Midwest Engineering Associates, Inc. prepared the plans and specifications. Public Works received bids on June 9, 2022, with two (2) bidders submitting.
The results are shown below:
|
Contractor |
Total Bid |
|
|
|
|
RA Cullinan |
$10,710,261.63 |
|
Otto Baum |
$12,005,021.33 |
The Engineer’s estimate for the project is $8,311,147.20
While the construction cost is over budget, staff does not anticipate the cost to go down if we rebid the project. The current bid environment is elevated due to material costs and increased costs of labor. This project has already been delayed several years due to the COVID crisis and the scope of the project has been reduced such that all items in the current bid need to be completed. Therefore, staff is recommending the project be awarded.
The subcontractor utilization statement submitted by prime contractor, R.A. Cullinan demonstrates that the company will be utilizing the following WBE subcontractors: Western Asphalt for Environmental Services equaling 2.58% of the total contract amount; Varsity Striping for Pavement Marking equaling 1.05% of the total contract amount; JD Traffic, Inc for Signing and Traffic control equaling 1.80% of the total contract amount; and Central Illinois Consulting for Construction Layout equaling 0.47% of the total contract amount. The total WBE percentage is 5.9%; the goal is 5%. The subcontractor utilization statement further indicates that R.A. Cullinan will be utilizing the following MBE subcontractors: Electrical Resource Management as an Electrical Supplier equaling 0.67% of the total contract amount; Davidson Construction Supply as the Concrete paving Material Supplier equaling 1.97% of the total contract amount; and Buddy’s Ground Maintenance for Seeding and Erosion Control equaling 1.81%. The total MBE percentage is 4.45%; the goal is 10%. Documentation is hereby reviewed and approved by the Chief Diversity and Inclusion Officer, Equal Opportunity Office.
They have successfully met the workforce utilization on the recent Western Avenue Reconstruction project utilizing 16.7% minority (4.4% IDOT goal) and 7.7% women (6.9% IDOT goal). Staff will monitor and make sure a Good faith Effort is made to reach these goals.
FINANCIAL IMPACT: The Project will be funded through Project R2208 with $ 7,580,000 of Rebuild Illinois Funds as identified in the Community Investment Plan. An additional $1,500,000 will come from Storm Water Utility Fund. The remaining funds will be budgeted from State MFT Funds in future years since construction is expected to last through 2024.
NEIGHBORHOOD CONCERNS: Well-maintained infrastructure is a benefit to all neighborhoods.
IMPACT IF APPROVED: Glen Avenue Rehabilitation will continue on schedule to be reconstructed by 2024.
IMPACT IF DENIED: The contract will not be awarded and Glen Avenue will not be reconstructed. A new project will need to be identified to use the Rebuild Illinois Funds by 2025.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: 00676-220630
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Safe Peoria
2. Beautiful Peoria
3. Financially Sound City Government
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Reinvest in neighborhoods.
3. Have an efficient government.
DEPARTMENT: Public Works