ACTION REQUESTED:
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Communication from the City Manager and Director of Public Works with a Request to APPROVE the CONTRACTS for the 2020 FACILITIES, BOULEVARDS & RIGHTS-OF-WAY MOWING PROGRAM (Bid #09-20) and Award the Contracts, in the Total Amount not to Exceed $36,640.00 as follows: (All Council Districts)
A. Common Ground, in an Amount Not to Exceed $7,128.00;
B. JIMAX, in an Amount Not to Exceed $5,069.00;
C. Classy Grass, in an Amount Not to Exceed $11,048.50;
D. Walton Services, Inc., in an Amount Not to Exceed $13,394.50.
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BACKGROUND:
Note: The following represents reductions of previous service levels, resultant of the effects of COVID-19 on Department operational capabilities and its associated budget.
A Request for Proposals (RFP) was created in 2020 by Public Works staff for the mowing of public properties at City facilities, in boulevards and public rights-of-way. An RFP format was used so that the City could get the best combination of price and businesses qualified to complete the work per City specifications. From past practice, City staff determined that most of these mowing operations are too small to complete the City's entire mowing contract and still service their regular customers. Therefore, in order to allow smaller Contractors to bid, and to get the best prices, this mowing contract was divided into six (6) routes totaling approximately 78 acres.
Four (4) Contractors were selected to mow the six (6) routes based on the following five (5) criteria: Project Cost, Project Approach, Experience, Non-Profit Organization and WBE/MBE Qualifications as noted below.
Contractor
Not to exceed
Route #
Notes
Common Ground
$7,128.00
1, 4
Non-Profit
JIMAX
$5,069.00
2, 6
60% minority/disabled Veterans workforce
Classy Grass, Inc.
$11,048.50|1010|20% minority/disabled Veterans workforce
Walton Service, Inc.
$13,394.50|1010|0%
TOTAL
$36,640.00
It is estimated that each route will be mowed a maximum of eighteen (18) times this season....
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