City of Peoria - File #: 15-118

• File #: 15-118
• Version: 1
• Name: Allen/Alta Intersection Improvmt Constr & Agrmts
• Type: Contract
• Status: Regular Business
• File created: 4/1/2015
• In control: City Council
• On agenda: 4/14/2015
• Title: Communication from City Manager and Director of Public Works with a Request to Approve the Following: A. ACCEPT the Low BID of R.A. CULLINAN & SON, a Division of United Contractors Midwest, Inc. and Award a Construction CONTRACT, in the Amount of $3,781,340.34 to Construct the ALLEN ROAD/ALTA ROAD INTERSECTION IMPROVEMENT [District 5]; and B. APPROVE and Authorize the City Manager to Execute a Construction Engineering Services AGREEMENT with MILLENNIA PROFESSIONAL SERVICES OF ILLINOIS, LTD., for a Not-to-Exceed Amount of $299,924.02, for the ALLEN ROAD/ALTA ROAD INTERSECTION IMPROVEMENT. [District 5]
• Indexes: Goal 1 - Financially Sound City , Goal 2 - Safe Peoria, Goal 3 - Beautiful Peoria, Invest in our infrastructure and transportation, Reinvest in neighborhoods, Support sustainability

Date	Ver.	Action By	Action	Result
4/14/2015	1	City Council	approved	Pass
4/14/2015	1	City Council	approved	Pass

ACTION REQUESTED:
Title
Communication from City Manager and Director of Public Works with a Request to Approve the Following:

A. ACCEPT the Low BID of R.A. CULLINAN & SON, a Division of United Contractors Midwest, Inc. and Award a Construction CONTRACT, in the Amount of $3,781,340.34 to Construct the ALLEN ROAD/ALTA ROAD INTERSECTION IMPROVEMENT [District 5]; and

B. APPROVE and Authorize the City Manager to Execute a Construction Engineering Services AGREEMENT with MILLENNIA PROFESSIONAL SERVICES OF ILLINOIS, LTD., for a Not-to-Exceed Amount of $299,924.02, for the ALLEN ROAD/ALTA ROAD INTERSECTION IMPROVEMENT. [District 5]

Body
BACKGROUND: This project involves the intersection improvement at Alta Road and Allen Road. When the flood-damaged double culvert under this intersection was replaced in 2013, the replacement culvert was extended to accommodate a future intersection improvement. (Refer to Items #13-208 and 13-281-B.) The City Council previously approved an engineering agreement with Maurer Stutz, Inc. (MSI) to provide design alternatives, public involvement, a Project Design Report, and Plans, Specifications and a Cost Estimate for the project. (Refer to Item #14-111.)

The ongoing IDOT-driven Allen Road reconstruction project, which extends from Townline Road on the south to north of the Alta Lane curve, began in 2014 and will finish in the fall of 2015. On May 1, 2015, Allen Road north of the Alta Lane curve will be closed to traffic for the IDOT work. This provides an opportunity to implement the City's improvement of the intersection of Alta and Allen Roads at the same time as the IDOT work, thereby imposing only one detour on the public.

To obtain public input on the proposed project, two public meetings were held by Fifth District Councilman Casey Johnson and City Engineer Scott Reeise on June 26, 2014 and October 16, 2014. Those public meetings' notices were advertised in press releases, on the City's web site, emailed to r...