ACTION REQUESTED:
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Communication from the City Manager and Community Development Director with a Request to APPROVE a CONTRACT with JIMAX LANDSCAPING for Grass Cutting and Debris/Litter Removal on Private Property for 2017 and 2018.
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BACKGROUND: The Community Development Department is responsible for ensuring private property is maintained (grass, weeds, debris, litter, etc.) at a level determined by City of Peoria code. If a property owner fails to maintain the property, the City hires a private contractor to complete the work at the expense of the owner. This contract is challenging for most small landscaping companies, as heavy-duty equipment for mowing difficult lots is often needed. In addition, due to a major problem of illegal dumping, large construction equipment is also necessary.
During the prebid meeting, emphasis was put on the quality of work being performed. As part of this contract, scrub trees will be eliminated from fence lines, litter will be cleaned up before mowing, and alleys will be cut. Bid prices from contractors have increased; however, an expectation of better quality for our neighborhoods is also expected. The contractor's performance will be managed strictly to ensure this occurs.
In 2016, the Community Development Department executed 5,000 work orders on private property. The cost of work orders performed is the responsibility of the private property owner. The owner is billed for the cost of the work order along with the code-established administrative fee. Unpaid invoices are placed as liens on the property and attached to the following year's property tax bill.
The Request for Proposal was issued, and the City of Peoria received three (3) complete proposals. The proposals were evaluated based on approach, experience, price, qualifications, and MBE/WBE participation. The RFP and a pricing summary sheet is attached.
JIMAX Landscaping has been the primary contractor for the City of Peoria Community Dev...
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