ACTION REQUESTED:
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Communication from the City Manager and Director of Public Works with a Request for the Following:
A. APPROVE the Renewal of a CONTRACT with A CUT ABOVE TREE SERVICE for Tree Removal by Size and Tree and Brush Trimming by Hourly Rates, in an Amount not to Exceed $170,000.00 (Bid #28-15) (City-Wide);
B. APPROVE the Renewal of a CONTRACT with JIMAX LANDSCAPING for Emergency Tree and Brush Trimming by Hourly Rates, in an Amount not to Exceed $30,000.00 (Bid #28-15). (City-Wide)
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BACKGROUND: A request for Proposals (RFP) was created in 2015 by Public Works staff for the removal of trees and tree stumps on public properties throughout the City of Peoria. An RFP format was used so that the City could get the best combination of price and businesses qualified to complete the work per City specifications.
Bid #28-15 included Tree Removal by Size to remove trees that come to the attention of City Staff by personal survey or citizen identification. Often, these trees that are damaged by a storm can be removed in a timely manner by A CUT ABOVE TREE SERVICE. Tree and Brush Removal by Hourly Rates is for tree pruning and limb and brush removals where traffic control devices are obstructed. Additionally, they may have grown too close to private property or been damaged by wind or storms.
Bid #28-15 also included Emergency Tree and Brush Removal by Hourly Rates is to remove downed trees or limbs on an emergency basis. Typically this work is due to damage caused by a storm or high winds and it cannot wait to be scheduled during normal working hours. JIMAX LANDSCAPING must respond within 2 hours of being notified. Stump Removal is to remove stumps, including backfill and cleanup. Public Works crews remove trees 12" (inches) diameter and less; however, Public Works does not have a stump-grinding machine. Sometimes others, such as Ameren or property owners, may remove trees and leave the stumps.
Both contractors continue to successfully mee...
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