ACTION REQUESTED:
Title
Communication from the City Manager and Finance Director/Comptroller with a Request to APPROVE and Authorize the Execution of a one year CONTRACT with FIRSTECH, INC., in an Amount not to Exceed $35,000.00, to Provide LOCKBOX SERVICES.
Body
BACKGROUND: As part of the Storm Water Utility Program, in 2018 the City will begin sending utility bills to approximately 46,800 customer accounts. To assist the City in the collection of the utility bills a request for proposal was developed and advertised. A mandatory pre-submittal meeting was held and proposals were opened on April 21, 2018.
Three vendors responded and a committee was formed to review the proposals. Each proposal was reviewed and ranked and FirsTech, Inc. was chosen as the best qualified vendor. FirsTech not only ranked the highest but also provided a proposal with the lowest cost to the City. FirsTech will also provide for the collection of payments at various locations throughout the area. They currently provide this service for the Greater Peoria Sanitary District and have provided this service previously for the City relating to the garbage fee.
FirsTech has not only agreed to all terms and conditions of the proposal document but also will be prepared to start collecting on July 2, 2018.
FINANCIAL IMPACT: The funding for this contract is included in the Stormwater Utility Fund budget.
NEIGHBORHOOD CONCERNS: None.
IMPACT IF APPROVED: The City would begin working immediately with FirsTech and our software provider, Tyler Munis, to insure that required file set up and interfaces are in place to process utility bills remitted to the City of Peoria lockbox, as well as, collection at various locations.
IMPACT IF DENIED: The City would not be able to process stormwater utility fee payments received by mail in a timely, efficient manner. Additional employees would be required to process payments timely at a much greater cost.
ALTERNATIVES: An alternative lockbox v...
Click here for full text