City of Peoria - File #: 18-176

• File #: 18-176
• Version: 1
• Name: ICCI Chg Order for SW Particip Commerce Bank ATM
• Type: Contract
• Status: Approved
• File created: 6/1/2018
• In control: City Council
• On agenda: 6/12/2018
• Final action: 6/12/2018
• Title: Communication from the City Manager and Director of Public Works with a Request for Approval of the Following Items: A. AUTHORIZE the PUBLIC WORKS DIRECTOR to Enter Into a LEASE AGREEMENT with COMMERCE BANK for the Installation of an ATM Within the Right of Way on Madison Avenue near Hamilton Boulevard; and B. APPROVE CHANGE ORDER #1 to the 2018 SIDEWALK PARTICIPATION CONTRACT with ILLINOIS CIVIL CONTRACTORS, INC. in the Amount of $100,000.00, for a Total Budget Amount of $530,000.00 for this Construction Project (Ref. #18-104); and C. ADOPT an ORDINANCE AMENDING the CITY of PEORIA 2018-2019 BIENNIAL BUDGET Relating to the 2018 CAPITAL FUND to Increase the 2018 Sidewalk Participation Program by $100,000.00 and to Recognize the Corresponding REIMBURSEMENT from COMMERCE BANK.
• Indexes: Goal 1 - Financially Sound City , Goal 4 - Grow Peoria, Grow employers and jobs., Have an efficient government., Invest in our infrastructure and transportation

Date	Ver.	Action By	Action	Result
6/12/2018	1	City Council	approved	Pass
6/12/2018	1	City Council	approved	Pass
6/12/2018	1	City Council	adopted	Pass

ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request for Approval of the Following Items:

A. AUTHORIZE the PUBLIC WORKS DIRECTOR to Enter Into a LEASE AGREEMENT with COMMERCE BANK for the Installation of an ATM Within the Right of Way on Madison Avenue near Hamilton Boulevard; and

B. APPROVE CHANGE ORDER #1 to the 2018 SIDEWALK PARTICIPATION CONTRACT with ILLINOIS CIVIL CONTRACTORS, INC. in the Amount of $100,000.00, for a Total Budget Amount of $530,000.00 for this Construction Project (Ref. #18-104); and

C. ADOPT an ORDINANCE AMENDING the CITY of PEORIA 2018-2019 BIENNIAL BUDGET Relating to the 2018 CAPITAL FUND to Increase the 2018 Sidewalk Participation Program by $100,000.00 and to Recognize the Corresponding REIMBURSEMENT from COMMERCE BANK.

Body
BACKGROUND: On April 24, 2018 under Item No. 18-104, City Council awarded the contract for the 2018 Sidewalk Participation Program to the low bidder, Illinois Civil Contractors, Inc. for the total amount of $430,000. Commerce Bank approached the city requesting the installation of an ATM near the west corner of the intersection of Northeast Madison Avenue and Hamilton Boulevard. The city-owned parking lot on this corner of has 7 parking spots on Madison. Through discussions, the parties propose to install the Commerce Bank ATM in these parking spots, through construction of a drive-through lane and the ATM facility, itself.

Public Works staff proposes to use the 2018 Sidewalk Participation Contract, with its competitive unit pricing, to accommodate this proposed work. Commerce Bank has agreed to reimburse the City of Peoria for this work through a lease agreement process.

Street trees will be re-installed, where possible, as a part of the project.

The Good Faith Efforts documentation of Illinois Civil Contractors Inc. was reviewed and approved for the 2018 Sidewalk Participation Project. They are utilizing an MBE to provide trucking services and...