ACTION REQUESTED:
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Communication from the City Manager and Director of Public Works with a Request to APPROVE the Following City-Wide CONTRACTS with A CUT ABOVE TREE SERVICE and JIMAX LANDSCAPING for TREE AND STUMP REMOVAL and TREE TRIMMING BIDS 28-15 and 30-15 in the Following Categories:
A. Tree Removal by Service Route with A CUT ABOVE TREE SERVICE, in an Amount not to Exceed $135,228.50 (Bid #30-15);
B. Tree Removal by Size; Tree and Brush Trimming by Hourly Rates; and Stump Removal with A CUT ABOVE TREE SERVICE, in an Amount not to Exceed $175,000.00 (Bid #28-15);
C. Emergency Tree and Brush Trimming by Hourly Rates with JIMAX LANDSCAPING, in an Amount not to Exceed $30,000.00 (Bid #28-15).
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BACKGROUND: The Purchasing Division solicited 18 bid requests to remove trees, brush and stumps on the public right-of-way.
A. Bid #30-15, Tree Removal by Service Route was to remove 242 trees greater than 12" in diameter that were identified by Davey Resource Group as having a maintenance need of removal and a risk factor of 6 or 7 on a scale of 1 to 10. Also included were 94 ash trees over 12" diameter that were identified by Davey Resource Group as being in poor condition. Trees 12" diameter and less that need to be removed are removed by in-house crews. This was a separate bid to appeal to the larger, out of town contractors who travel and remove large numbers of trees in a short period of time. The trees are arranged by service route so that the contractors can efficiently remove the tree in one area before moving on to the next area. Typically, trees removed by service route are more economical than tree removal by size. The Purchasing Division solicited eighteen bid requests and, on June 11, 2015, four responses were opened. A copy of this bid tabulation is Attachment 1. The work under Bid #30-15 will continue into 2016 up to the Not to Exceed services.
B. Bid #28-15, included Tree Removal by Size to remove trees that ...
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