ACTION REQUESTED:
Title
Communication from the City Manager and Interim Director of Public Works with a Request for the Following:
A. APPROVE a 3-Year CONTRACT with THE CLEANING SOURCE, for the First Year Base Amount of $235,598.00, for Janitorial Services to City Building Groups 3 and 4;
B. APPROVE a 3-Year CONTRACT with LINDSAY'S DEPENDABLE CLEANING SERVICE, for the First Year Base Amount of $57,271.21, for Janitorial Services to City Building Groups 1 and 5; and
C. APPROVE a 3-Year CONTRACT with PHD, for the First Year Base Amount of $44,824.00, for Janitorial Services to City Building Group 2.
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BACKGROUND:
A Request for Proposals was issued April 5, 2019 for Janitorial Services to clean City Buildings, with six (6) vendors submitting responses, one (1) of which was rejected due to irregularities in the response.
Contract Specifications were updated from previous contracts to enhance opportunities for smaller vendors to take part in the process. One of the changes made to the specifications was to split facilities into five (5) building groups and allow vendors to provide pricing for one or more of the building groups. The building groups are as follows:
Building Group 1 Building Group 3 Building Group 5
Central Fire Station Police Headquarters Peoria Corps
OEM Facility Municipal Building Gateway Building
Fire Training Assessor's Office
Building Group 2 Building Group 4
Public Works Facility City Hall
PD2 Twin Towers
Northwoods Mall substation
Proposals were reviewed based on seven (7) criteria, and a scoring matrix was developed (See Below)
The scoring criteria included:
1. Training (15 points possible).
2. Quality Control (25 points possible).
3. Contract Cost (25 points possible)
4. Work-load Schedule (15 points possible)
5. References (10 points).
6. MBE/WBE Participation (10 points possible)
7. Bonus - (5 Points possible) "Green" sustainable measures.
Janitorial Services - Vendor Scori...
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